Admissions Advisor at Distro – San Jose, California

Basic Function

• The Admissions Advisor (AA) acts as the initial assessor for student suitability for Gurnick Academy programs.

• The AA screens students for acceptance using interviews, competency test scores, experience reviews, and academic requirements.

• Must have knowledge of all campus programs and advise prospective students on program viability and alignment with career goals.

Key Responsibilities

• Schedule appointments and tours with prospective students.

• Interview candidates to evaluate motives, program fit, ability to manage academic demands, and personal circumstances.

• Educate candidates on program nature and academic expectations.

• Clearly communicate program and academic requirements, and documentation needs.

• Administer and explain entrance exam results directly to candidates.

• Provide one-on-one feedback and coaching based on exam results.

• Collect initial registration fees for enrollment.

• Stay informed on campus programs and employment market trends including placement, licensure, and retention rates.

• Warm transfer calls to financial aid for preliminary financial aid estimates.

• Update candidate pipeline status through all stages of admissions and document notes in real-time.

• Collect and review all student paperwork such as transcripts, certificates, and IDs.

• Review disclosure documents with candidates and obtain signatures.

• Manage program admission ranking as documents and progress are received.

• Follow up on credit-granting requests.

• Schedule and collect verification of CPR, immunizations, and background checks as needed.

• Prepare student enrollment reports for campus meetings.

• Attend staff meetings as directed.

• Participate in community functions, career days, and campus graduation ceremonies.

• Engage in scheduled evaluations and goal-setting with the direct manager.

• Continuously pursue admissions best practices.

• Perform other duties as assigned by supervisors.

Requirements

• Admissions experience or support preferred.

• Bachelor's degree preferred.

• Skilled in recruitment, interviewing, and selection.

• Experience with applicant tracking systems.

• Strong interpersonal skills grounded in counseling and advisory roles.

• Excellent time management, attention to detail, and ability to work collaboratively.

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