Administrative Assistant, Job ID #4064 at JVS Toronto – Toronto, Ontario

Starting Salary: $43,606 - $44,482. Commensurate with experience
Hours: 35 hours per week
Location: Yonge & Sheppard
Employment Type: Full-time – one-year contract (with possibility of full-time regular employment)
Start Date: As soon as possible
Vacancy Type: Existing position

About JVS Toronto
At JVS Toronto, we believe everyone deserves the opportunity to build a meaningful career. Since 1947, we’ve empowered thousands of individuals each year through employment, career development, and assessment services across Toronto and York Region. We also partner with businesses to help them find the talent they need to succeed.

As a registered charity, we’re proud to offer many of our services at no cost, thanks to generous funding. Learn more about our impact: www.jvstoronto.org.

Why Join Us?

• Generous Time Off – Start with three weeks of paid vacation, plus paid sick time, personal wellness days, and family-related leave, to support a healthy work–life balance.
• Benefits & Pension Plan – Access a health and dental benefits plan, an Employee Assistance Program, and a defined benefit pension plan with employer contributions.
• Inclusive & Supportive Culture – Join a collaborative and inclusive organization committed to diversity, equity and belonging.
• Additional Perks – Access corporate discounts and other programs that support your overall well-being.

Eligibility for benefits, pension and time-off programs varies by employment status.

About the Program
The JVS Integrated Employment Services (IES), funded by MLITSD and managed by WCG, provides employment services to unemployed individuals of all ages, financial backgrounds and skills to help them gain and retain employment within their field or a related field. To achieve its goal, the program provides a range of services including one-on-one employment counselling, employment workshops, job development/placement services and job retention supports. In addition, IES collaborates with other programs to ensure efficient and smooth operations through streamlining client referrals to appropriate services.

As an Administrative Assistant you will:

• Provide on-site reception and front-line customer service to clients, employers, and visitors (5 days/week).
• Coordinate appointments, orientations, and workshops, and ensure timely client follow-up.
• Maintain accurate client records and update information in internal systems (e.g., EOIS CAMS, FFAI, Salesforce, and JVS databases).
• Prepare client rosters and support basic reporting and documentation as required.
• Process administrative components of training incentives and financial supports, including maintaining up-to-date client and employer files.
• Provide general administrative support to staff and assist with day-to-day office operations.
• Travel to other locations, as required.

Minimum Qualifications & Experience:

• High school diploma
• 1-2 years of office administration experience
• Strong organization skills; detail oriented
• Effective time management and problem solving skills
• Effective verbal and written communication skills
• Computer literate; the ability to learn systems used by the agency (i.e. SalesForce)

Nice to Have:

• Employment Ontario knowledge and exposure
• Demonstrated financial literacy skills
• Knowledge of additional languages of communities we serve