NC3 Coordination Support Secretariat at HUBZone Headquarters Inc – Norfolk, Virginia

NC3 Coordination Support Secretariat
Location: Norfolk, VA (On-site at NATO HQ SACT)
Employment Type: Full-time, contractor support (contingent upon contract award & customer approval)
Security Clearance: Active/eligible for NATO or National SECRET (or higher)
Openings: 1 opening
Target Base Salary Range: $49,000 - $71,000
Travel: Occasional mission travel as required.
Role Overview
Support the NC3 Modernisation Programme by providing secretariat and programme coordination support within the iCMO. You will manage information/knowledge tools, coordinate meetings and onboarding, support stakeholder engagement, and help maintain comprehensive programme documentation for a large, complex NATO capability portfolio.
Key Responsibilities

• Support the NC3 Programme Director by managing key programme documents and maintaining programme knowledge.
• Coordinate information and knowledge management (SharePoint, EDMS, TRANSNET, mailboxes) for accessible governance artifacts.
• Assist with stakeholder engagement and communications across ACO, Nations, and NATO HQ.
• Support cross-functional management of ACT processes and procedures for NC3 programme delivery.
• Coordinate onboarding/induction for new staff (training, IT access, equipment).
• Plan and support programme-related meetings and task tracking requirements.
• Develop MS Office products and reports for internal/external reporting; other admin tasks as required.

Required Qualifications

• Associate degree or higher.
• Demonstrable experience in administration and management (IKM, event organization, coordination, HR support, or equivalent).
• Experience working in multinational/international organizations or defence/security environments.
• Experience supporting portfolio/programme/project management (P3M) environments.
• Strong proficiency with MS Office and collaboration tools (e.g., SharePoint/Teams).
• Citizen of a NATO member nation; active or eligible for NATO/National SECRET (or higher) clearance.
• Valid NATO nation passport with no travel restrictions; English proficiency.

Preferred / Nice-to-Have

• Experience supporting large capability portfolios with multiple stakeholders and governance bodies.
• Familiarity with NATO programme management practices and reporting conventions.
• Experience with task tracking systems and process improvement.

How to Apply
Email your resume to jobs@idw.inc with the subject line: "RFP-ACT-SACT-26-02 – LC47 – NC3 Coordination Support Secretariat" or respond to this job posting via the included web application.

Ironclad Defense Works is an Equal Opportunity Employer.