Student Services Coordinator: 2026-27 SY at Rocky Mountain Classical Academy – Colorado Springs, Colorado

The Student Services Coordinator plays a pivotal leadership role in overseeing a comprehensive team of Special Education Case Managers, Para-educators, and Specialty Services Case Managers. This position is critical in ensuring the delivery of high-quality, compliant, and student-centered support services across the main campus. The Coordinator will be responsible for staff development, performance management, and ensuring strict adherence to all federal, state, and local regulations pertaining to student services, with a particular focus on special education and related support programs. This role will also require close collaboration with the Multi-Tiered System of Support (MTSS) Coordinator to foster an integrated and responsive support framework for all students

Compensation and Benefits

• Full-time, Non-exempt
• Salary based on education and experience
• Eligible for health, dental, vision, retirement, and paid leave benefits

Certifications/Licenses:

• Valid Colorado teaching license with a Special Education endorsement or equivalent administrative/supervisory certification required.

Education:

• Master’s degree in Special Education

Experience:

• Minimum of 3-5 years of successful experience as a Special Education Case Manager, School Psychologist, or related student services role.
• Demonstrated experience with federal and state special education regulations (IDEA, Section 504).
• Experience working within or collaborating with an MTSS framework is highly preferred.
• Experience in applied behavior analysis preferred.

Knowledge, Skills, & Abilities:

• Strong leadership, organizational, and problem-solving skills.
• Excellent written and verbal communication skills, with the ability to articulate complex information clearly and concisely.
• Proficient in data analysis and using data to inform decision-making and program improvement.
• Ability to build strong collaborative relationships with diverse stakeholders.
• Demonstrated ability to manage multiple priorities and deadlines effectively.
• Proficiency with educational technology, including IEP management systems and data platforms.
• Commitment to equity, diversity, and inclusive practices in education.

Duties and Responsibilities

• Staff Supervision and Management:
  • Provide direct supervision, guidance, and support to Special Education Case Managers, Para-educators, and Specialty Services Case Managers.
  • Conduct regular performance evaluations, provide constructive feedback, and identify professional development needs for supervised staff.
  • Facilitate regular team meetings to ensure consistent communication, share best practices, and address emergent issues.
  • Assist in the recruitment, interviewing, and onboarding of new student services personnel.
• Compliance and Regulatory Oversight:
  • Ensure all supervised staff are fully compliant with federal laws (e.g., IDEA, ADA), state regulations, and district policies related to special education, 504 plans, and other student support services.
  • Monitor the timely and accurate completion of all required documentation, including IEPs, 504 plans, progress reports, and service logs.
  • Conduct regular audits of case files and service delivery to identify areas for improvement and ensure fidelity to established protocols.
  • Stay current with changes in special education law and best practices, disseminating information and providing training to relevant staff.
• Program Development and Implementation:
  • Collaborate with the Director of Special Education and other district leaders to develop, implement, and refine student service programs and initiatives.
  • Work closely with the MTSS Coordinator to ensure seamless integration of special education services within the broader MTSS framework, promoting early intervention and preventative support.
  • Contribute to the development of district-wide procedures and guidelines for student support services.
• Case Management Support and Consultation:
  • Provide expert consultation and support to case managers on complex student cases, challenging family dynamics, and legal interpretations.
  • Assist in conflict resolution and mediation pertaining to student services, involving families, staff, and other stakeholders.
  • Oversee the allocation of resources and scheduling for para-educator support and specialty services.
• Professional Development:
  • Identify, plan, and deliver targeted professional development opportunities for supervised staff to enhance their skills, knowledge, and compliance.
  • Promote a culture of continuous learning and professional growth within the student services team.
• Communication and Collaboration:
  • Serve as a primary point of contact for school administrators, teachers, parents, and outside agencies regarding student services.
  • Foster effective communication and collaborative relationships with all stakeholders to ensure a cohesive approach to student support.
  • Prepare and present reports on student service outcomes, compliance metrics, and program effectiveness as requested.

Essential Job Functions

• Supervise and evaluate student services staff, including case managers and para-educators
• Ensure compliance with IDEA, Section 504, and all applicable regulations
• Oversee IEPs, 504 plans, and service documentation for accuracy and timeliness
• Provide consultation on complex cases and support conflict resolution
• Collaborate with MTSS and school leadership to align student support systems

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Competencies

• Excellent oral and written communication skills
• Strong organizational and project management skills
• Ability to analyze student data and translate findings into actionable insights
• Leadership and team collaboration skills
• Problem-solving and critical-thinking abilities
• Ability to manage multiple priorities with frequent interruptions
• Proficiency in Google Suite, Microsoft Office, and student data management tools

Work Environment and Physical Requirements

• Work performed in an office and school setting
• Frequent sitting, standing, walking, and computer use
• Occasional lifting of up to 25 pounds (testing materials and supplies)
• May require extended hours during testing windows
• Typical school noise levels with potential for interruptions

Disclaimer

This job description is not intended to include all duties, responsibilities, or qualifications required of the employee. Duties and responsibilities may change at any time, with or without notice.