Wedding & Events Coordinator at Imperial Restaurant Group, LLC – Idaho Springs, Colorado

Wedding & Events Coordinator

Position Overview

The Wedding & Events Coordinator manages events from first inquiry through execution. This full-time, year-round role supports winter group ski/tubing sales as well as summer weddings and concerts. The ideal candidate is organized, proactive, calm under pressure, and passionate about delivering exceptional guest experiences.

Key Responsibilities

Client & Event Management

• Serve as primary contact from inquiry through post-event follow-up
• Coordinate weddings, group events, and special occasions
• Conduct client meetings, tastings, rehearsals, and final detail reviews
• Prepare contracts, process payments, and maintain event timelines and floor plans

Vendor & Logistics Coordination

• Communicate and confirm details with vendors
• Serve as on-site vendor contact
• Ensure all event logistics and accommodations are prepared in advance

Event Execution

• Oversee setup, execution, and teardown
• Confirm staffing levels and lead event teams
• Coordinate Food & Beverage needs
• Resolve issues quickly to ensure smooth, high-quality events

Administrative Support

• Maintain organized event files and documentation
• Support venue projects and space improvements as needed

Qualifications

• Strong customer service and communication skills
• Highly organized with excellent time management
• Able to manage multiple priorities in a fast-paced environment
• Calm, solution-oriented under pressure
• Demonstrated leadership and team coordination skills

Compensation & Requirements

• $22–$25/hour
• Eligible for annual bonus
• Health, Dental, Vision insurance, 401K
• Minimum: High School diploma or GED
• Prior event experience preferred
• TIPS Alcohol Certification preferred

Physical & Schedule Requirements

• Ability to stand for extended periods
• Lift 25 lbs regularly, up to 50 lbs occasionally
• Available weekends, holidays, and variable hours
• Comfortable working in various weather conditions
• Must have solid 4WD or AWD transportation