Senior Executive Assistant at Fastsigns Everett, Lancaster, York – Lancaster, Pennsylvania

Position Title
Senior Executive Assistant

Employment Status & Work Hours
Location: Lancaster, PA / Onsite
Full-Time, Exempt, Monday to Friday, 8:00 AM to 4:30 PM

Position Summary
We are seeking a highly capable and experienced Senior Executive Assistant who serves as a trusted partner to executive leadership. This is more than a traditional administrative role — it is a strategic position that ensures the CEO operates at maximum focus, efficiency, and effectiveness.

The ideal candidate is proactive, organized, discreet, and confident managing both high-level executive priorities and day-to-day operational details. You thrive in a fast-paced environment, anticipate needs before they arise, and bring professionalism and sound judgment to every interaction.

Compensation & Benefits
● $80,000 to $90,000 (depending on level of experience)
● Comprehensive benefits include Medical, Dental and Vision Insurance
● Various voluntary insurance benefits including short-term disability, life ad&d, critical illness, accident
● 401(k) Retirement Plan with employer match
● Paid Time Off: Accrue up to 120 hours per year
● 7 paid holidays plus 1 Floating Holiday
● Opportunities for career advancement

What You'll Do
● Manage complex executive calendars, scheduling, and travel logistics.
● Oversee and prioritize executive communications, including email management and follow-up.
● Prepare executive meeting agendas, materials, notes, and action tracking.
● Serve as a gatekeeper and strategic buffer, protecting executive time and focus.
● Lead cross-functional projects and special assignments on behalf of the CEO.
● Support strategic planning initiatives and assist in tracking organizational goals.
● Prepare reports, presentations, and materials to support executive decision-making.
● Represent the CEO in meetings and with external partners when appropriate.
● Coordinate company events, executive visits, and hospitality arrangements.
● Build and maintain strong professional relationships with executives, employees, clients, and external partners.
● Screen applicants, visitors, and inquiries to ensure efficient communication flow.
● Maintain a professional and effective office environment.
● Supervise and mentor the Administrative Assistant in Everett, including task delegation, guidance, and performance oversight.
● Partner with the administrative team to ensure consistency, efficiency, and quality across administrative functions.
● Maintain the highest level of confidentiality, discretion, and professionalism at all times.

Required Qualifications
● High school diploma or equivalent required.
● Minimum of 5 years of experience supporting senior executives or serving in a comparable executive administrative role.
● Proven experience in a fast-paced, high-accountability environment.
● Strong supervisory and team leadership skills.
● Demonstrated ability to manage complex schedules, communications, and executive priorities.
● Excellent organizational and project management skills.
● Proficiency in Google Workspace, Adobe, and related business tools.
● Exceptional written and verbal communication skills.
● Strong interpersonal skills with the ability to work across diverse professional environments.
● Independent problem-solving and sound decision-making skills.
● Demonstrated ability to handle confidential information with discretion and integrity

Preferred Qualifications
● Experience supporting executive-level strategic initiatives and cross-functional projects.

Get to Know Us
Come be a part of the #1 FASTSIGNS location globally, right here in Lancaster!
Who are we? We are an employee-rewarding, growing organization that is winning nationally in the world of signs and graphics. We believe a team like we've built can sincerely improve the lives of our employees and our customers - that's why we've made "improve life, together" our purpose.

What do we do here? We deliver visual communication solutions - we work in an amazing industry that merges the functional with the creative. We are manufacturing pros and we are production artists. We deal with the complexity of technology and color while we obsess over the basics of good process and loving people. We have BIG plans to continue to be an eyebrow raising, inventive, growing company and
we can’t do it without the best people and team.

We are looking for a passionate co-worker, great communicator and an excellent person to be a critical part of our team; someone special to take REALLY good care of our craft and customer. Here at FASTSIGNS, we have high expectations for customer obsession and company culture. We have chosen a culture of –
● Communication (the key to our success)
● Performance (help us grow as individuals and as an organization)
● Kindness (a place where everyone can thrive) as the foundation on which to build.

Creating this type of workplace takes hard work and dedication from everyone involved, but we are committed to the process.

We’ve built something special; perhaps you can be part of it.

The Company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.