Office Administrator - Timekeeper at Industrial Valve Sales and Service LLC – Eight Mile, Alabama

For over fifty years, Industrial Valve Sales and Service has proudly serviced their customers across the county from their three locations in Alabama, Louisiana, and Tennessee. Since opening their first shop in 1975, Industrial Valve has been committed to delivering outstanding customer service and taking care of their employees. The company focuses on the sales, reconditioning, and repair of various types of valves and actuators for industries like power, chemical, and gas refining.

Job overview:

The Office Administrator - Timekeeper position supports the smooth operating of day-to-day office operations by handling essential administrative and organizational tasks. This position should be able to manage employee attendance, verify and input data for payroll and compliance. This position will be based out of our Mobile office with daily operations at a customer facility in Pascagoula, MS.

Key Responsibilities:

• Manage and maintain employee timekeeping records for employees working at the Chevron Pascagoula refinery
• Ensure accurate and timely processing of timesheets
• Take daily attendance and sign employees into their various areas of work
• Build spreadsheets in Microsoft Excel
• Keep office organized and stocked with supplies (ink, paper, etc.)
• Occasionally transport parts or material to and from our shop in Mobile to the site.
• Stay updated on regulatory reporting requirements related to timekeeping
• Follow safety and quality procedures
• Maintain a clean and organized work area
• Must be able to operate a motor vehicle
• Must have a safety awareness in the industrial workplace
• Must be able to document and enter job data

Why build a career with Us:

Competitive Benefits: Enjoy our benefits package that includes Medical, Dental, and Vision insurance (among other plans), competitive 401(K) matching program, and paid time off and holidays.

Career Growth Opportunities: We provide our team with the support they need to achieve their goals. Our robust training program helps workers redefine their career path, so many of our employees have worked their way up from entry-level positions to senior-level management roles.

Equal Opportunity Employer: Industrial Valve Sales and Service is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, and any other legally protected characteristics.

Requirements:

• Must be proficient in Microsoft Excel and Microsoft Outlook
• Strong attention to detail and accuracy in data entry and record keeping
• Must have a clean driving record
• Good communication skills (verbal and through emails)
• Must have office experience
• Preferred software experience—Microsoft Office, Docusign, Paylocity, and Netsuite
• Organized and detail oriented
• Demonstrate effective time management skills
• Clear background check and drug/ alcohol screening

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.