Project Manager (Construction & Real Estate) at Roman Catholic Diocese of Charlotte – Charlotte, North Carolina

POSITION SUMMARY:

The Project Manager is responsible for managing diocesan construction and real estate projects. The Construction Project Manager will work closely with pastors, principals, and other administrators of diocesan properties, assisting in all aspects of the planning and execution of projects from initial concept through final project completion in accordance with diocesan approval processes. The Project Manager will report directly to the director of the diocesan Construction & Real Estate Office.

KEY RESPONSIBILITIES:

Real Estate

• Act as the primary contact for parishes or other entities engaged in the Canon 1281 Title II Process.
• Act as the primary liaison between the Construction & Real Estate Office and the Chancery, the Legal Office, and the Finance Office for processing contracts and other approval documents associated with the Canon 1281 Title II Process.
• Under the guidance of the director, prepare analyses required to evaluate real estate transactions proposed by parishes or other entities to assist responsible parties with making decisions.
• Establish relationships with brokers, appraisers, and other real estate professionals to assist in evaluating proposed real estate transactions if in-house capacity is limited.
• Act as the primary individual responsible for delivering real estate projects originating with Tier I entities. Recent examples include the acquisition and disposition of properties by MACS and the Central Administration.
• Under the direction of the director, draft a plan for developing a diocesan real estate strategy. The plan should propose components of the strategy, such as establishing procedures for buy/hold/sell analyses, evaluating real estate opportunities presented to the diocese, and responding to the bishop's long-term vision for the diocese through planned acquisitions, dispositions, or other real estate transactions. Additionally, the plan should propose establishing a diocesan committee that advises diocesan leadership on real estate matters and draft its roles and responsibilities.
• Assist the director in implementing the diocesan real estate strategy, once adopted.
• Coordinate with the Properties & Risk Management Office in the roll-out and maintenance of the Properties Database.
• Review property reappraisal notices, tax bills, and tax exemption confirmation notices received, processing them as appropriate.
• Work with the diocesan legal office, parishes, and other entities, as well as local tax authorities to process requests for property tax exemption.

Construction

• For individual projects assigned by the director, duties may include:
• Assist the administrators of Tier I and Tier II properties during the early stages of project planning by attending project planning meetings, helping to establish preliminary project budgets, and identifying anticipated project timelines.
• Provide guidance to administrators of Tier I and Tier II properties for successful navigation through the diocesan Capital Construction Team process.
• Beginning at the Schematic Design phase, take ownership of the project budget, project schedule, and the process of engaging outside vendors, including design professionals, contractors, and vendors for surveying, testing, IT, phones, security, FF&E, signage, etc.
• At each stage of the Capital Construction Team process, facilitate meetings with the Capital Construction Team with the goal of achieving agreement on whether a project meets established criteria for moving to the next stage.
• The Project Manager will, at times, be required to provide value engineering guidance and oversight for those projects that exceed the original approved budget, as any necessary increase to the original project budget will require Capital Construction Team agreement prior to proceeding with any further work to move to the next stage of the Capital Construction Team process.
• The Project Manager will manage the collection and processing of all vendor and contractor required documentation to comply with diocesan project requirements, such as:

o Certificates of Insurance

o W-9 and sales tax/lien waiver reporting

o Contracts

o Owner required forms and addenda

o Change orders

o Quality control documentation of the design and construction documents related to the management and implementation of standard design guidelines for Tier I and Tier II projects

• During the construction phase, the Project Manager will provide general oversight and Owner’s Representation for all construction-related activities, including the following tasks:

o Manage Owner and vendor contracts.

o Review and manage the project schedule.

o Attend biweekly on-site OAC meetings.

o Verify contractor safety procedures.

o Observe field quality control and inspections.

o Review third-party testing and inspection reports.

o Review contractor invoicing, including lien waivers and sales tax statements, and recommend payment.

o Maintain the project budget by tracking and reporting project costs, financial projections, and/or variations.

o Track local municipal inspections and corrective work orders.

o Participate in punch list activities (corrective work phase).

o Review procedures for testing and startup of systems.

o Coordinate the collection of required close-out documentation.

o Manage the close-out process at 100% project completion.

The Project Manager will be responsible for the management of all project-specific relationships in tandem with the director of the diocesan Construction & Real Estate Office to ensure expectations of both management and facility end users are achieved.

OTHER RESPONSIBILITIES:

• Assist the director, as needed, by managing department process improvement initiatives.
• Act as the primary liaison between the project team and client service representatives of Ingenious Build, the department’s construction project management software.
• Organize and manage all project documentation in project files.
• Performs other duties as assigned.

Education

• Bachelor’s degree or greater in an associated field preferred.

Experience

• 5+ years minimum related experience.
• Experience working in school and church building construction and real estate projects preferred.

Skills

• Strong interpersonal communication skills – both written and verbal.
• Strong critical thinking and problem-solving skills.
• Ability to work both independently and with a team.
• Strong knowledge of the principles and practices of proper project management.
• Advanced level of proficiency in Microsoft Office products, including Teams, Word, Excel, PowerPoint, Outlook, and Project, as well as Adobe Acrobat Pro.
• Knowledge of construction project delivery methods such as Negotiated GMP, Lump-Sum Competitive Bidding, and Design-Build methods.
• Strong knowledge of church and school building construction preferred.
• Ability to read and interpret Architectural/Engineering drawings and submittals.
• Working knowledge of electrical, plumbing, and mechanical systems.
• Working knowledge of building codes, construction materials, and means and methods.
• Working knowledge of accounting principles and the reporting of financial data.
• Strong interpersonal skills; ability to maintain professionalism in a sensitive and complex environment.
• Ability to continuously prioritize or reprioritize work, using technology tools as necessary to measure and adjust resources to optimize output; setting objectives and goals, schedules, and tasks.
• Strong planning and organizational skills; must be very detail-oriented.
• Must maintain a professional image in both communication and appearance.
• Proven record of providing excellent internal and external customer service.
• Ability to multitask in a fast-paced environment.
• Ability to work independently and produce results.
• Ability to supervise teams and achieve results.
• Ability to manage different personalities and relationships on any given project.
• Ability to creatively assess and solve problems.
• Awareness of others’ reactions in a situation and skillfully adjusting your approach as required by the situation.
• Ability to diffuse and manage volatile and stressful situations.
• Must have a service-oriented attitude that actively looks for ways to help others.
• Ability to remain positive, flexible, and adaptable in all situations.

Physical

The physical requirements described here are representative of those that must be met by an employee to successfully perform the Responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s Responsibilities.

• The employee is regularly required to talk or listen effectively.
• Kneeling.
• Squatting.
• Walking.
• Climbing a ladder.
• Ability to pick up and carry up to 50 pounds.

WORKING ENVIRONMENT:

• This job operates within professional office, church, education, and residential environments.
• Travel to various locations throughout the territory of the Diocese of Charlotte is required.
• The employee shall maintain a valid NC driver’s license and comply with all aspects of both the Diocesan Safe Driver and Safe Environment programs.

ABOUT THE DIOCESE OF CHARLOTTE:

The Roman Catholic Diocese of Charlotte encompasses 2,600 personnel across 92 parishes and missions and 20 Catholic schools in 46 counties of western North Carolina, with a growing Catholic population of more than 500,000.