Part Time Executive Assistant (PILP) at Presbyterian Church USA – Louisville, Kentucky

Overview

The Presbyterian Investment and Loan Program, Inc. (PILP) is a nonprofit corporation of PC(USA) created to provide low-cost loans to congregations, governing bodies and related entities of PC(USA). We provide loans for the construction or purchase of buildings, renovations, and even refinancing of existing debt.

Whether it is reshaping a space to meet the needs of a changing congregation, reducing the carbon footprint by utilizing energy efficient products and renewable energy sources, or expanding mission and outreach efforts by reducing the amount of funds necessary for debt service, the Program seeks to partner with congregations to determine the best financial results for the project.

The Investment and Loan Program raises funds for lending by selling interest-bearing term notes. Every day, Presbyterians across the country are supporting the growth of mission and ministry throughout our denomination. The Investment & Loan Program, as a nonprofit, does not have any shareholders. Its sole member, which is nonvoting, is the Presbyterian Church (U.S.A.), A Corporation.

Position Purpose: The Part-Time Executive Assistant provides high-level administrative and coordination support to ensure smooth operations across board activities, marketing initiatives, and relationship management. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a thriving and ever-changing environment.

Roles and Responsibilities:

1. Coordinate logistics for board meetings, including scheduling, venue arrangements, and preparation of meeting materials.

2. Serve as the liaison between the external marketing firm and the PILP Marketing Department to ensure alignment and timely execution of marketing initiatives.

3. Support deployed Relationship Managers by gathering, organizing, and shipping materials for meetings and events.

4. Provide initial email responses to new loan and investment inquiries, ensuring timely and professional communication.

5. Maintain organized records and files related to board meetings and marketing activities.

6. Perform other administrative duties to support the CEO as required.

Essential Position Requirements:

• High school diploma required; Associate’s or Bachelor’s degree preferred
• Minimum 2 years of administrative or executive assistant experience; experience in marketing coordination preferred.
• Strong organizational and time management skills. Excellent written and verbal communication. Proficiency in Microsoft Office Suite, Adobe Pro and email platforms like Mailchimp.
• Experience with project coordination. Familiarity with marketing processes and terminology.
• Detail-oriented and proactive. Ability to work independently and collaboratively. Professional demeanor and strong interpersonal skills. Proactively engage with board directors to anticipate their needs, deliver timely support, and create a seamless experience that fosters trust and confidence.

Helpful Skills:

• Have a deep understanding and commitment to cultural and racial ethnic inclusiveness. Values diverse groups, ethnicities, genders, communities, cultural constituencies and points of view. Able to relate well to people from all walks of life and of varying theological perspectives.
• Ability to speak one or more languages other than English very helpful

Physical Requirements

• Must have the ability to sit for long periods of time.
• Must have the ability to lift 30 lbs.

Additional Information/Benefits:

We believe a balanced life, with time for work, leisure, and spiritual nurture, makes us healthier and more productive colleagues.

The Presbyterian Investment and Loan Program offers a competitive benefits package for eligible employees including Medical, Dental, Pension Plan, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), Flexible Spending accounts, 403(b) Retirement Savings Plan, Vacation Days, Sick Days, and Paid Holidays.

Our Commitment:

Our faith in God inspires our commitment to the values of diversity, equity, inclusion, and belonging and is grounded in scripture, the Constitution of the Presbyterian Church (U.S.A.), and actions of the General Assembly of the Presbyterian Church (U.S.A.).

The Presbyterian Investment and Loan Program is committed to being an Equal Employment Opportunity Employer as defined by the U.S. government, including gender identity and sexual orientation.