Administrative Assistant at Vibrant Ingredients – Lake Mary, Florida

Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company’s broad portfolio including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise.

About the role:

We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions.

As an Administrative Assistant, they will support our corporate office in Lake Mary, Florida. This role provides administrative support to members of the Executive Leadership Team while helping ensure the smooth day-to-day operations of the corporate office.

This is an excellent opportunity for someone early in their administrative career who enjoys working in a collaborative, fast-paced environment and is eager to develop their skills supporting senior leaders and business operations.

How will you contribute:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to:

• Provide administrative support to executives and the Senior Executive Assistant
• Assist with calendar management, meeting coordination, and scheduling logistics
• Coordinate conference rooms, meeting materials, and catering for internal meetings and events
• Help prepare presentations, reports, and spreadsheets using Microsoft Office tools
• Assist with travel arrangements including flights, hotels, and transportation
• Maintain organized filing systems and shared administrative documents
• Process expense reports and assist with administrative documentation
• Support office operations including ordering supplies and maintaining office organization
• Assist with employee events, office celebrations, and team activities
• Coordinate communication between executives and internal teams as needed
• Support special projects and company initiatives as assigned

Minimum Requirements/Qualifications:

• 1–3 years of administrative, office support, or coordinator experience
• Associate degree in Business Administration or related field preferred
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• High attention to detail and strong problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professionalism and the ability to maintain confidentiality

Work Environment:

• May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame.

What Vibrant Ingredients can offer you:

• Generous time off for vacations
• Paid Holidays
• 401(k) with company match
• Tuition reimbursement
• Medical/Dental/Vision
• Health & Wellness programs

Vibrant Ingredients does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.)

More about us:

Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients—helping our customers create better-for-you food and beverage for consumers.

"Improving the food and beverages consumed by providing real ingredients from nature that work."

This position is currently classified as on-site.

Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program.

The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience.

The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee’s employment term, at the sole discretion of management.

EEO Statement

Vibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance.

**Please no external recruiters**