EXECUTIVE ASSISTANT - LEGAL SECRETARY at Healthy Connections – Hot Springs, Arkansas

About Company:

About the Role:

The Executive Assistant will play a pivotal role in supporting senior leadership within the healthcare and social assistance sector by managing complex schedules and ensuring seamless daily operations. This position requires a proactive individual who can anticipate the needs of executives, coordinate travel logistics, and facilitate effective communication across departments. The Executive Assistant will be responsible for organizing meetings, preparing presentations, and handling confidential information with the utmost discretion. By providing comprehensive administrative support, this role enables executives to focus on strategic decision-making and organizational leadership. Ultimately, the Executive Assistant contributes to the efficiency and success of the leadership team, enhancing overall organizational performance.

Minimum Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role within the healthcare or social assistance industry.
• Proficiency in Microsoft Office Suite, including Word and PowerPoint.
• Strong organizational and time management skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.

Preferred Qualifications:

• Experience working in a fast-paced healthcare environment.
• Familiarity with specialized healthcare scheduling software or tools.
• Advanced skills in Microsoft Office, including Excel and Outlook.
• Certification in administrative support or project management.
• Demonstrated ability to work independently and as part of a multidisciplinary team.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling appointments, meetings, and events with attention to detail and priority alignment.
• Coordinate all aspects of domestic and international travel arrangements, including flights, accommodations, and itineraries to optimize time and resources.
• Prepare, edit, and format PowerPoint presentations and other documents to support executive communications and meetings.
• Arrange and facilitate meetings by coordinating logistics, preparing agendas, and ensuring all necessary materials are available.
• Provide general administrative assistance such as handling correspondence, managing files, and supporting ad hoc projects as needed.

Skills:

The required skills such as calendar management and travel arrangements are essential for organizing the executive's time efficiently and ensuring smooth logistics for business travel. Proficiency in Microsoft Office Word and PowerPoint enables the Executive Assistant to create professional documents and presentations that support executive communications. Maintaining calendars and arranging meetings require strong attention to detail and the ability to coordinate with multiple stakeholders to align schedules. General administrative assistance skills are used daily to manage correspondence, file organization, and other office tasks that keep operations running smoothly. Preferred skills, including familiarity with healthcare-specific tools and advanced software capabilities, enhance the assistant's ability to adapt to the unique demands of the healthcare industry and contribute to team collaboration

Work Schedule & Conditions

• Full-time position, 40 hours per week.
• Primarily office-based with collaboration across clinical and community settings.
• OSHA low-risk position.
• Position is grant-funded and contingent upon continued availability of federal funds.

Benefits

• Competitive salary.
• Comprehensive benefits package including health, dental, and life insurance.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Opportunity to lead a high-impact public health initiative with measurable community outcomes.

Equal Opportunity and Civil Rights Statement

Healthy Connections, Inc. is an Equal Opportunity Employer and Provider.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local laws.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaintfilingcust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all required information and send it to:
U.S. Department of Agriculture, Director, Office of Adjudication,
1400 Independence Ave., S.W., Washington, D.C. 20250-9410,
Fax: (202) 690-7442 or email at program.intake@usda.gov.

Work Schedule & Conditions

Full-time position, 40 hours per week.

Primarily office-based with collaboration across clinical and community settings.

OSHA low-risk position.

Position is grant-funded and contingent upon continued availability of federal funds.

Benefits

Competitive salary.

Comprehensive benefits package including health, dental, and life insurance.

401(k) retirement plan with company match.

Paid time off and holidays.

Opportunity to lead a high-impact public health initiative with measurable community outcomes.

Equal Opportunity and Civil Rights Statement

Healthy Connections, Inc. is an Equal Opportunity Employer and Provider.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local laws.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaintfilingcust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all required information and send it to:

U.S. Department of Agriculture, Director, Office of Adjudication,

1400 Independence Ave., S.W., Washington, D.C. 20250-9410,

Fax: (202) 690-7442 or email at program.intake@usda.gov.

rk Schedule & Conditions

• Full-time position, 40 hours per week.
• Primarily office-based with collaboration across clinical and community settings.
• OSHA low-risk position.
• Position is grant-funded and contingent upon continued availability of federal funds.

Benefits

• Competitive salary.
• Comprehensive benefits package including health, dental, and life insurance.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Opportunity to lead a high-impact public health initiative with measurable community outcomes.

Equal Opportunity and Civil Rights Statement

Healthy Connections, Inc. is an Equal Opportunity Employer and Provider.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local laws.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaintfilingcust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all required information and send it to:
U.S. Department of Agriculture, Director, Office of Adjudication,
1400 Independence Ave., S.W., Washington, D.C. 20250-9410,
Fax: (202) 690-7442 or email at program.intake@usda.gov.

Monday to Thursday, 7:45am to 6pm
40 Hours a week