228 - Program Coordinator at The Community Action Organization of Western New York Inc – Buffalo, New York

Youth Services Department

Job Description

The Youth Services Coordinator is responsible for the overall operation of the after-school program, including manages daily operations, designs and implements engaging activities, supervises and evaluates staff, maintains student attendance and records, and ensures safety and compliance with regulations.

Key responsibilities also include fostering positive communication with parents and school personnel, managing budgets and resources, and working to meet the specific needs and interests of the students and community.

KEY REPONSIBILITIES:

Program Development & Implementation:

Plan, organize, and implement daily program activities and curriculum, focusing on student enrichment, education, and development.

Staff Management:

Supervise, train, and evaluate program staff and volunteers, ensuring high-quality instruction and adherence to program goals.

Student Safety:

Monitor operations to ensure a safe and secure environment for all participants, and address any incidents or conflicts.

Parent & Family Engagement:

Communicate regularly with families and school personnel to build positive relationships, share information, and promote program involvement.

Administrative Tasks:

Manage student attendance, maintain accurate records and data, handle program budgets, and submit required reports.

Proficient in Microsoft Office, Excel and power point

Compliance:

Ensure the program adheres to all relevant state and local regulations, as well as organizational policies and procedures.

Perform other duties as assigned/required by supervisor.

ESSENTIAL SKILLS AND RESPONSIBILITES:

Leadership:

Strong leadership skills to effectively motivate and guide staff and students.

Communication:

Excellent interpersonal and communication skills for interacting with staff, students, parents, and school officials.

Organizational & Planning Skills:

Ability to organize and manage complex programs, activities, and administrative tasks.

Problem-Solving:

Good judgment and the ability to quickly process information and effectively resolve problems.

Adaptability:

Flexibility to adapt to changing environments and new program initiatives.

Certifications:

First Aid/CPR AED certification within 90 days of start date.

Cleared through New York State and Federal registries.

EXPERIENCE AND EDUCATION QUALIFICATIONS:

• 3 years experience in managing staff
• 3 years experience in afterschool program development
• 2 years experience monitoring a 21CCLC grant
• 2 years experience operating a School Age Child Care (SACC) licensed program

Education Requirements:

• B.A. Degree in Education, Psychology, Child Development

Or

• 60 college credit hours in sociology, humanities, liberal arts
• Successful completion of SACC credential program
• 5 years experience afterschool programming