Administrative Operations Specialist at Easter Seals Florida Inc – Miami, Florida

Pay rate will be $18.80 per hour

Full-time position working 37.5 hours per week, includes insurance and time off benefits

Work schedule will be 8:30 to 4:30, Monday through Friday

Easterseals Florida is seeking a dynamic, organized, and detail-oriented Administrative Operations Specialist to support our Southernmost Coast Early Steps Program in Miami. This role provides high-level administrative and operational support to program supervisors and is essential to ensuring smooth daily operations.

We’re looking for a skilled administrative professional who thrives in a fast-paced environment, takes initiative, and excels with minimal supervision.

What You’ll Be Doing

• Provide general clerical and operational support to managers and staff
• Assist with coordinating day-to-day program operations, including data recording and reporting
• Collaborate on facility needs and recommend repairs or improvements
• Maintain office equipment by completing preventative maintenance, coordinating repairs, and tracking equipment inventory
• Perform basic local accounting tasks such as purchase orders, receipting, and related documentation
• Support reception duties, including greeting visitors and assisting with routine clerical tasks

What we offer:

• Live and on demand Professional Development opportunities
• Medical, Dental, and Vision Plans
• Paid Holidays, Vacation, Sick, and Personal Time
• Employee Assistance Program
• Several Supplemental Insurance Policies
• 403B Savings Plan
• Easterseals Cares Wellness Program
• Work Life Balance
• The Opportunity to Make a Difference in the Community and the Organization

Qualifications

• Associate's degree and at least two years of administrative experience; or an equivalent combination of education and experience
• Bilingual (Spanish/English or Creole/English)preferred
• Strong problem solving and time management skills
• Clear and professional verbal and written communication skills
• Acute attention to detail
• Excellent customer service skills and a desire to jump in and assist where needed
• Ability to work autonomously as well as with a team
• Ability to meet deadlines
• Proficient with Microsoft Office Suite, including Excel
• Ability to work a flexible schedule as needed

Easterseals Florida has been rated a Great Place to Work (2020 – 2025) by our employees! We provide services daily that are leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

Easterseals Florida is a Drug Free Workplace (DFWP) (including medical marijuana).

Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at (407) 629-7881, hr@fl.easterseals.com, 2010 Crosby Way, Winter Park, FL 32792.

Under the directive of Florida House Bill 531, our organization utilizes the Care Provider Background Screening Clearinghouse. More information regarding the background screening requirements for this position can be found on the Florida HealthSource Background Screening website or at this specific link: https://info.flclearinghouse.com.