Student Enrollment & Transportation Manager at Exploration Elementary Charter School for Science & Tech – Rochester, New York

Position Overview
The Student Enrollment & Transportation Manager is a key member of the operations team responsible for leading and managing all aspects of student recruitment, enrollment, and transportation systems. This role ensures strong enrollment outcomes, a seamless family onboarding experience, and efficient, compliant transportation processes. The Manager independently owns and drives these systems, aligning them to school goals and operational priorities.

Student Recruitment
Develops and executes a comprehensive student recruitment plan and annual calendar
Establishes application goals for each recruitment cycle and monitors progress
Serves as the primary point of contact for prospective families
Manages relationships with enrollment platforms to ensure compliance and efficiency
Oversees and executes the student application lottery process

Student Enrollment
Designs, implements, and continuously improves enrollment and orientation processes
Establishes enrollment targets and drives progress toward goals
Serves as the primary point of contact for accepted families
Provides regular updates to the Leadership Team on enrollment progress
Coordinates communication between families, staff, and leadership
Maintains accurate and complete student records

Student Transportation
Serves as the lead contact for all student transportation matters
Ensures all transportation documentation is complete and submitted on time
Manages communication with the District Transportation Office
Oversees transportation processes including applications, changes, suspensions, and McKinney-Vento supports

Additional Responsibilities
Supports key school-wide systems such as arrival and dismissal
Leads logistics and execution of school events and activities
Provides operational support to the Main Office as needed
Independently manages operational and administrative projects aligned to school priorities

Success Metrics
Enrollment targets met
Application-to-enrollment conversion rate
100% completion of student records prior to start date
Transportation issues resolved within 24–48 hours
Positive family onboarding experience

Qualifications
Strong organizational and project management skills
Ability to manage multiple priorities in a fast-paced environment
Excellent communication and relationship-building skills
Experience in school operations, enrollment, or family engagement preferred
Experience working in an urban or elementary school setting preferred
Bachelor’s degree preferred
Bilingual candidates encouraged to apply
Fingerprint clearance from the NYS Department of Education
Ability to work some flexible hours for school events, family nights, and required meetings
Uses standard office and classroom equipment
Additional Details
The hiring process for this position will require a fingerprinted background check through the New York State TEACH System. Any written or verbal offer is contingent upon satisfactory results, as determined by NYSED and the HR/Director of Operations. Exploration Elementary Charter School does not discriminate based on race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity or expression, national origin, veteran status, or disability. The school promotes diversity and provides equal opportunity for all qualified applicants and will provide reasonable accommodations for individuals with disabilities as required by law.