Cost Database Support Associate - Temporary in Princeton, New Jersey at Princeton University

Department Office of Capital Projects
Category Facilities Management and Physical Plant
Job Type Temporary

Overview

The Cost Database Support Associate provides dedicated support for the creation, maintenance, and ongoing updating of historical cost databases across a variety of project types. This position plays a critical role in ensuring the accuracy, consistency, and reliability of cost data used for project benchmarking, estimating, and portfolio-level reporting.

Working closely with project teams, consultants, and internal stakeholders, the Associate supports routine and ad hoc data updates and helps maintain standardized, high-quality cost information.

This position is temporary.

Responsibilities

• Update, maintain, and organize historical cost databases covering multiple project types
• Perform accurate data entry, validation, and quality control to ensure data consistency and integrity
• Review project cost information to identify data gaps, discrepancies, or inconsistencies
• Coordinate with project managers, consultants, and other stakeholders to resolve data issues and obtain missing information
• Support regular and ad hoc database updates required for project revisions, reporting, and analysis
• Assist in maintaining standardized data formats, documentation, and procedures to improve database usability and accessibility
• In addition to cost database support, this position will be required to work as a contractor escort when needed and will be required to:
  • Maintain a daily contractor activity log (hard copy or electronic:
    • Submit completed daily logs to the Office of Capital Projects administrator as directed by management
  • Perform required knock-and-entry protocols prior to contractor access, including:
    • Audible announcements
    • Verification of vacancy
  • Conduct pre- and post-service space inspections to verify:
    • No personal or University belongings were removed
    • Any relocated items were returned to their original location
    • Work areas are clean, orderly, and free of debris
  • Complete and leave a University Service Hang Tag detailing service performed and relevant contact information
  • Punchlist support for Capital projects:
    • Site walkthroughs to ensure completion and test installations
    • Track areas surveyed and tested on spreadsheet in shared database

Qualifications

Required Skills and Competencies

• Demonstrated experience updating and maintaining project data in historical cost or similar databases
• Strong data entry skills with a high level of accuracy and attention to detail
• Effective verbal and written communication skills to coordinate with multiple stakeholders
• Problem-solving skills to investigate and resolve data quality issues
• Strong organizational skills with the ability to manage multiple updates and priorities

Required Qualifications:

• Must be 18 years of age or older
• Ability to successfully pass a background check
• Posess a valid driver's license to drive a golf cart
• Completion of Department of Public Safety Contractor Escort Training
• Availability to work Monday–Friday between 7:00 a.m. and 4:30 p.m. (with occasional weekends and holidays as needed)
• Availability from Wednesday, May 27 through the end of August (end date flexible based on academic schedules)

Preferred Qualifications:

• Prior construction, facilities, or building operations experience
• Education or coursework related to construction, engineering, architecture, or facilities management

Be advised that you will be contacted only if there is further interest in your application. Your candidate dashboard may not display status updates for this requisition.

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours
0.00

Eligible for Overtime
Yes

Benefits Eligible
No

Probationary Period
N/A

Essential Services Personnel (see policy for detail)
No

Physical Capacity Exam Required
No

Valid Drivers License Required
No

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Salary Range
$18.00 Minimum Hourly Rate