Financial Manager at Cottonwood Heights Parks and Recreation Service – Cottonwood Height, Utah

Our team at Cottonwood Heights Parks and Recreation Service Area is committed to shaping the future of our community through innovative public service and infrastructure. We are seeking an experienced Financial Manager who combines exceptional financial expertise with strategic vision to support essential services that enhance the quality of life in this Community. This role involves more than numbers-it’s about understanding their impact and guiding financial decisions that drive community progression through Parks and Recreation. If you are ready to lead in local government finance, alongside an insightful, dynamic, and FUN team of Parks and Recreation Professionals, we invite you to apply!

COTTONWOOD HEIGHTS PARKS AND RECREATION SERVICE AREA POSITION DESCRIPTION

Position Title: Financial Manager

Position Characteristics: Non-seasonal, 40 hours per week, Exempt, salaried, full benefits.

Weekdays, evenings, Saturdays, Sundays, holidays.

Department: Administration

Reporting Relationships:

Position Reports To: Executive Director

Positions/Areas Directly Supervised: Senior Accounting Specialist, Accounting Services (external CPA), Customer Service Manager

Position Purpose:

To act as an Administrative Support Service Manager for Cottonwood Heights Parks and Recreation Service Area (CHPRSA), including but not limited to the duties of the fiscal administrator, purchasing agent, contract administrator, risk management, insurance management, and emergency management. Supervise and hire personnel involved in these areas. Ensure proper preparation and maintenance of CHPRSA financial records and coordinate the yearly audit. Work with the Executive Director and Board of Trustees to ensure that board meetings are in compliance with State law and are conducted appropriately. Oversee fiscal operations to ensure proper fiscal management of funds for CHPRSA, including budget preparation and tracking.

Dimensions:

Budget Controlled by the Position: $6,000,000

Number of Employees Supervised: 2-3

Nature and Scope:

This position requires good human relations, budgeting, supervisory, and organizational skills. Strong communication skills, both spoken and written, are necessary for this position. Knowledge of budgets and purchasing is required.

Essential Functions and Basic Duties:

Assume fiscal responsibilities such as budget planning and preparation, monthly financial reports, financial analysis, and cash control. (60%)

1. Prepare, review, and submit financial statements, budget, tax rate assessment forms, and related audit material to the Board of Trustees for review and adoption ensuring that all necessary action has been taken to be in compliance with Utah State and Federal Laws.
2. Prepare the annual budget, by working with each Manager. Combine all information in a CHPRSA budget that is submitted to the Director and the Board of Trustees for review, revision, and final approval. Monitor the budget on a monthly basis. Meet with Director and Managers monthly regarding the budget.
3. Prepare monthly financial reports comparing actual figures to budget figures for staff and the Board of Trustees, including property taxes.
4. Prepare all information for property tax rates for the Board of Trustees in advance of adoption of the rate. Know the development and adoption process for property taxes including State and County processes and procedures.
5. Serve as internal auditor for management of all fiscal operations including grounds, programs, aquatics, administration and any other entities of CHPRSA.
6. Oversee all external audits of CHPRSA and help fiscal operations staff prepare necessary documents for auditors. Follow up with all staff on recommendations required by auditors. File all documents with the State Auditor from audits.
7. Ensure that accounts payable are tracked in a single location, using consistent invoicing techniques and tracking to account for all accounts payable in a timely, accurate manner as completed by the accountant or accounting specialist.
8. Ensure that accounts receivable are tracked in a single location, using consistent invoicing techniques and tracking to account for all receivables in a timely, accurate manner as completed by the accountant or accounting specialist.
9. Prepare, coordinate, and manage the Tax Anticipation Notes or Lines of Credit for CHPRSA if needed.
10. Ensure control of cash income and cash disbursements with the assistance of the accountant and accounting specialist.
11. Attend management, insurance, and financial seminars as scheduled.
12. Research and manage accounting software that integrates with accounting needs of CHPRSA.

Assume responsibility as the Purchasing Agent/Contract Administrator for CHPRSA. (10%)

1. Responsible for overseeing that correct procedures are followed by authorized staff in accordance with the CHPRSA policies and procedures for purchases made for CHPRSA.
2. Assure that requests for proposals or information are consistent with CHPRSA policies and procedures and are tracked by the Financial Manager.
3. Ensure that purchase orders are used as per the purchasing policy and processed by the Senior Accounting specialist.
4. Responsible for all contracts between CHPRSA and agencies, businesses, and the public. Ensures that all such contracts are in a central location and managed by Administrative Support.
5. Assure that all RFP, RFI, and contracts and agreements are made per CHPRSA contract approved format, policies and, if necessary, reviewed by legal counsel and signed by those in authority to do so, per policy.

Assume responsibility for the management of information technologies and systems. (10%)

1. Responsible for information technologies management for CHPRSA hardware and software.
2. Responsible for the Management Information System for CHPRSA and ensure that all information, files, contracts, etc. are properly organized and maintained.
3. Responsible for coordinating and managing contracted IT services.

Assume responsibility for the effective performance of support services to CHPRSA Management team. (10%)

1. Responsible for assisting Managers and staff with any fiscal related issues as necessary.
2. Maintain excellent communication and fiscal communication with Managers.
3. Schedule quarterly financial accountability meetings with Managers.
4. Perform job duties of all supervised positions as necessary.
5. Ensure that the Senior Accounting Specialist is trained in CHPRSA policy and procedures, accounting procedures and is scheduled accordingly to meet the needs of the Service Area.
6. Conduct performance appraisals of supervised staff.

Assume responsibility for Safety, security, insurance, risk management, and emergency procedures for CHPRSA. (10%)

1. Assist in the risk management, safety, security, and emergency management policy, procedures, and training for CHPRSA.
2. Assess, make recommendations, and manage the acquisition of workmen’s compensation, liability insurance and property insurance.
3. Participate in staff meetings and drills regarding safety, security, risk management, and emergency policies and procedures.

Major Challenges:

1. Planning and controlling the annual budget. Ensuring that costs are monitored monthly and changed as appropriate in meetings with the Board of Trustees.
2. Centralizing, standardizing, and tracking all accounts payables and receivables to promote better management, compliance with policies and procedures and tracking.
3. Coordinating, training, and administration of safety, insurance, risk management, and emergency plans for CHPRSA.
4. Ensuring that staff are effective, trained, and optimally utilized and that all deadlines are met.

Performance Measurements:

1. All accounting functions are completed in accordance with established policies, procedures, and legal regulations.
2. External auditors receive accurate and timely reports. There are no more than three suggestions for improvement in the annual audit.
3. Positive relations exist with patrons, clients, sports agencies, leagues, vendors, schools, community, and government organizations and businesses.
4. All purchasing procedures are followed according to CHPRSA policies and State procurement regulations.
5. All contracts are managed efficiently and are for the benefit of CHPRSA.
6. Professional education and job qualifications are continually upgraded.

Qualifications: Education/Training/Certification:

• Required - Bachelor’s Degree in Accounting, Business Management, Banking, Finance, Parks and Recreation Management or equivalent.
• Experience required - Minimum of four years of full-time paid experience in duties directly related to this position; one year of which must include supervisory duties and responsibilities.
• Approved Criminal Background Investigation check; Approved Financial background check; DMV background check; Pre-Employment drug testing

Preferred Knowledge:

• Knowledge of accounting processes, reports, and legal regulations.
• Knowledge of accounting software, preferably QuickBooks.
• Understanding of State and County property tax procedures and regulations.
• Familiarity with community and CHPRSA activities, procedures and policies.
• Knowledge of budgeting, accounting, and purchasing procedures and policies.
• Knowledge of customer service skill and practices.

Skills/Abilities:

• Strong management and supervisory skills.
• Excellent public relations abilities.
• Accounting skills.
• Ability to organize, delegate, and manage workflow.
• Strong communication skills both verbally and in writing.
• Able to operate all business machines, computers, and related computer applications.

Physical Activities and Requirements of this Position:Finger Dexterity: Pinching, typing, etc., primarily with fingers only.Grasping: Using fingers and palm on an object.Talking: Especially when one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.Hearing: Able to hear average or normal conversations and receive ordinary information.Repetitive Motions: Movements frequently and regularly required using the wrists, hands, and fingers.Seeing: Average, ordinary, vision acuity necessary to prepare or inspect documents or products, or operate machinery. Working Conditions:

• Works both inside and outside. Subject to weather.
• Must work under hazardous conditions including high places, chemical exposures, electrical current, moving machinery, exposure to blood, etc.
• Frequent local travel.

Mental Activities and Requirements of this Position:General Education-Reasoning Ability: Ability to apply principles of rational systems to solve practical problems and to deal with a variety of concrete variables under only limited standardization. Able to interpret various concrete instructions.General Education-Mathematics Ability: Ability to add, subtract, multiply, and divide all units of measure; to perform the four basic operations with the like or common decimal fractions; to compute ratio, rate, and percent; to draw and interpret bar graphs; to perform arithmetic operations involving all American monetary units.General Education-Language Ability: Ability to read (by sight or Braille) periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ability to prepare business letters, proposals, summaries, and reports; using prescribed format and conforming to all rules of punctuation, grammar, diction, and style; using all parts of speech. Ability to conduct training, communicate at panel discussions and to make presentations with poise and control. Intent and Function of Job Descriptions:Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and terminations decisions. Well-constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determines to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.Job descriptions are not intended to and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason no prohibited by law.