Student Employment Operations Coordinator/HR Assistant (PSS3) at Ramapo College of New Jersey – Mahwah, New Jersey

Student Employment Operations Coordinator/HR Assistant (PSS3)

Salary: See Position Description
Job Location:

Ramapo College, Main Campus - Mahwah NJ

Job Number: 202300367

Department: People Operations & Employee Resources
FLSA: Non-Exempt

Job Type: Full-Time

Core: Operational Integration Core

Opening Date: 01/16/2026
closing: Continuous

Bargaining Unit: CWA

Description

ABOUT RAMAPO COLLEGE:

Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College’s unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ’s designation as “New Jersey’s Public Liberal Arts College” by the State legislature is the foundation from which the College’s commitment to an accessible and transformative undergraduate and graduate education is realized.

Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 52 bachelor’s degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College’s exceptional faculty. In addition, the College offers graduate programs leading to master’s degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State’s top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a “Military Friendly College” in Victory Media’s Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger’s, Princeton Review, and Money Magazine, among others.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time, CWA position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 pm. Occasional evening and weekend work may be required as job duties demand. Note: Those non-faculty employees in the “NE” category of employment may have irregular or variable work hours. The compensatory time policy for NL employees applies to “NE” employees up to 40 hours per week. Beyond 40 hours, the overtime policy for fixed workweek employees applies (i.e., rate of time and one-half in payment or compensatory time).

Salary Range:
CWA - P21 - Steps 1-3
$64,340.11 - $70,284.43

Union Negotiated Contracts will determine internal applicants' salary

JOB SUMMARY:

Under the administrative direction of the People Operations & Employee Resources Payroll Supervisor and coordinating with the Director of Financial Aid, this position assumes primary responsibility for Student Payroll, which includes Student Aides, Federal Work-Study, and Federal Work-Study/Community Service. This position also provides office support to members of the People Operations and Employee Resources staff when needed

Examples of Duties

DUTIES:

• The position will be responsible for processing the Student Payroll, including all related processes related to the preparation, verification, and adjustments of the Student Payroll, while adhering to payroll deadlines and coordinating fiscal/employment documentation aspects of the Student Assistant Program.

• Using Ellucian Banner, monitors, updates, and maintains student aid budgets for over ninety units; Federal Work-Study awards for approximately 200 work-study students; and hiring and statistical information for over 800 student workers on and off campus.

• Maintains Access database of the placement of all student workers. Configures and downloads reports for bi-weekly or monthly student aid budgets and federal work-study reports using Argos reports and Excel.

• Troubleshoots with Payroll, Human Resources, and ITS all problems regarding employment documentation, payroll issues, and web-based time reporting system.

• Monitors and tracks the earnings of all Federal Work-Study/Community Service students. Coordinates all aspects of time reporting and payment for students.

• Facilitates Federal Work-Study/Community Service agency billings with the Business Office.

• Prepares payment processing for student employees using Banner and Web Time entry, including late time sheets, which are submitted via Word documents. Researches and addresses Web Time entry issues. Coordinates employee Web Time procedures and time reporting, and has a working knowledge of the Student Attendance Reporting policy.

• Completes employment verification requested within 72 hours from receipt.

• Utilizing information from the Banner HRIS system, Personnel files, and other resources, responds to Payroll inquiries from Faculty, Staff, and Students.

• Maintains data integrity and ensures the confidentiality of Payroll records and employee information. Assist with record retention and purging.

• Serve as a backup for the Payroll Supervisor for the coordination and processing of both Regular and Student payrolls.

• Other related duties as assigned.

Qualifications

Education:

Graduation from an accredited college with a Bachelor’s degree.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

Experience:

Three years of professional experience in HR Payroll, student services, and/or experiential learning as it relates to administrative support for payroll and/or hr processes.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of employment procedures, computer systems (SCT Banner, Microsoft Office). Excellent analytical and problem-solving skills. The ability to work in a team environment and with all levels of the organization in a collaborative way is required.

Must possess outstanding interpersonal skills, a strong student and customer focus, and excellent skills in administration, organization, counseling, writing, and presentation.

Ability to multitask projects and prioritize workload. Ability to work in a very busy setting with little supervision is required. Must be able to juggle, organize, and prioritize multiple tasks with many interruptions.

Knowledge of relevant rules and regulations concerning hourly salary rates and authorized deductions.

Ability to comprehend, interpret, and apply rules and regulations in accordance with established procedures and policies of the unit.

Ability to make mathematical calculations quickly and accurately.

Ability to maintain confidential records and files.

Experience with Banner, preferred.

Supplemental Information

EEO Statement:

Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, and other diversity programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml, email: CSC-SAME@csc.nj.gov, or call CSC at (609) 292-4144, option 3. Please send an email to jehlerma@ramapo.edu confirming you applied through the NJ SAME program.

Ramapo offers a comprehensive benefits package through the State of New Jersey to full-time employees including health care, dental, prescription drug plans, retirement, pension, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.

To learn more details, visit our benefits page.

01Will you require work visa sponsorship by Ramapo College of New Jersey if you are hired?

• Yes
• No

02Do you have three years of professional experience in HR Payroll, student services, and/or experiential learning as it relates to administrative support for payroll and/or hr processes?

• yes
• no

Required Question

BENEFITS:

Ramapo offers a comprehensive benefits package through the State of New Jersey to full-time employees including health care, dental, prescription drug plans, retirement, pension, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.

To learn more details, visit our benefits page.

Employer:
Ramapo College of New Jersey

Address: 505 Ramapo Valley Road

Mahwah, New Jersey, 07430

Phone: 2016847782

Website: https://www.schooljobs.com/careers/ramapo?