Administrative Assistant at West Hawaii Community Health Center Inc – Hilo, Hawaii

Hawaii Island Community Health Center

Administrative Assistant

Location-Hilo Administration

Pay Rate-$19.50-$26.38 (Compensation will be determined based on qualifications and experience)

About the Role:

Under the CAO’s direction and the Administrative Assistant’s supervision, the Administrative Assistant provides versatile clerical and administrative support—handling visitor greeting, filing, scheduling, and correspondence—primarily for HICHC’s East Administration office in Hilo.

Minimum Qualifications:

• Required-High school diploma or GED
• Required-5 Years administrative experience; OR any equivalent combination of experience, training and/or education.
• Preferred-Experience working in a customer-focused and fast-paced professional environment
• Preferred-Notary Republic designation
• Preferred-Associate degree in business administration or related field

Responsibilities:

• Provides a full range of clerical and administrative support tasks to the organization’s various departments, especially the administrative departments within the East Administration office.
• Professionally and promptly greets visitors to the East Administration office. o Common visitors may include walk-in patients, current and potential staff, Board of Director and community members, delivery personnel, contractors and vendors. o Identifies the visitor and notifies relevant staff members of their arrival and/or guides them to assigned service area(s).
• Answers incoming calls to HICHC East Administration and provides basic office information (office hours, website address, clinic locations) or connects to the appropriate individual or department

Skills:

Proven success in key competencies, including communication and presentation, strong organizational skills, Microsoft Office proficiency, customer focus and relationship building, change management, influencing, tech proficiency, leadership, problem-solving and decision-making, and technical industry expertise.