Administrative Assistant at HCI College – West Palm Beach, Florida

POSITION SUMMARY:

The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College.

ESSENTIAL FUNCTIONS:

• Assist the Director of Nursing and the Dean of Academic Affairs as needed.
• Schedule meetings and interviews
• Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation.
• Collect and maintain documents during the on-boarding process with new faculty.
• Maintain instructor licensures and certifications.
• Maintain all faculty documents and files.
• Participate in student orientation and graduation.
• Assist students with various needs.
• Day-to-day office management and support.
• Attend staff and faculty meetings.
• Records and distributes minutes or other records for meetings.
• Regular and reliable attendance.
• Comply with all governmental regulations and standards of accreditation.
• Preforms other duties and responsibilities as assigned.

Skills and Qualifications:

• A high level of organizational skills and the ability to multitask is needed.
• Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.).
• A willingness to follow high ethical standards.
• Discretion and trustworthiness: you may be privy to confidential information.

Education/Experience:

• High School Diploma/GED (Required)
• Associate’s degree from an accredited college or university or equivalent (Preferred)
• Minimum of 2 years of administrative experience (Preferred)

Physical Demands:

The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Work Environment:

Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Location:

• This position is an onsite position.
• This position will be based out of:
• ? West Palm Beach (Main Campus)
• ? Fort Lauderdale (A Branch of West Palm Beach)
• Any changes must be reviewed by the Senior Vice President of Academic Affairs and President/Chief Executive Officer (CEO). All final approvals must come from the President/CEO.