Real Estate Listing Coordinator - Hybrid - Richmond, Va at The Wright Group – Richmond, Virginia

The Wright Group is hiring a Listing Coordinator to support our fast-paced, relationship-driven real estate team. If you’re detail-obsessed, proactive, and love running organized systems that help agents and clients win — this role is for you.

This is a hybrid position based in Richmond, Virginia, reporting to the Director of Operations.

$45,000 yearly

What You’ll Do

• A Listing Coordinator in a high-performing real estate team provides the leverage that allows our agents to stay focused on what they do best: building relationships and generating new business. You’ll own the day-to-day listing operations and provide general administrative and office support to keep everything running smoothly behind the scenes
• This is a high-impact role where your organization, communication, and leadership directly influence the client experience and the team’s ability to grow. Your primary objective is to ensure every resale and new construction listing is executed efficiently and accurately, in coordination with the Listing Assistant — from preparation through launch, active management, and ongoing updates

New Construction Listing Coordination

In coordination with the Listing Assistant, oversee the MLS input and ongoing management of all new construction real estate listings. This team manages the input of up to 30 new construction listings per month and the ongoing management and updating of 100+ active new construction listings at any given time. This requires a high level of organization, urgency, and attention to detail.

• Overseeing accurate MLS input for all new construction listings
• Weekly confirmation of listing status across all active properties
• Regular check-ins with site agents to verify pricing, availability, and timelines
• Review of builder-provided listing reports for accuracy
• Collecting and updating additional listing information as needed (lot premiums, upgrades, incentives, timelines, photos, etc)
• Managing audits and violation notices to ensure full MLS compliance
• Proactively reviewing listings for updates, status changes, and data integrity

Resale Listing Coordination

• Lead a weekly listing meeting
• Serve as a point of contact for listing clients once they commit to TWG
• Support agents with pre-listening activities and preparation
• Prepare Comparative Market Analyses (CMAs) and listing presentations
• Prepare and manage listing documents, contracts, and addenda
• Coordinate listing launch tasks, including staging, photography, inspections, lockbox, and signage installation
• Manage the launch of new listings in Brivity
• Order and track HOA documents
• Ensure accurate entry and ongoing maintenance of MLS listings
• Plan and execute open house events, including client communication and signage coordination
• Serve as liaison between TWG and third-party vendors

What We’re Looking For

The right person for this role is proactive, organized, calm under pressure, and takes pride in getting every detail right. You’ll thrive here if you love systems, timelines, checklists, communication, and making things run like clockwork.

• Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• Comfortable using AI-powered tools (ChatGPT, Gemini, Claude, etc)
• Familiarity with MLS systems
• Working knowledge of Canva
• Experience using project management platforms (Monday.com preferred but not required)
• Experience using a CRM (Brivity preferred)
• Background in real estate listing coordination or management preferred, but not required

Skills That Make You Successful

• Strong attention to detail
• Excellent time management and prioritization
• Project management from start to finish
• Positive leadership and the ability to motivate others
• Professional client communication and vendor coordination
• Proactive problem-solving and growth mindset
• Excellent written and verbal communication

Our mission is to deliver a deeply personal, elevated real estate experience where every detail is curated with care. To deliver on this mission at a high level, our principal leads a dynamic and growing real estate team with a strong commitment to excellence, service, and operational integrity. This role plays a key part in supporting that leadership. By ensuring personal and household operations run seamlessly, the Household Manager & Personal Assistant allows our principal to remain focused on guiding the team, serving clients exceptionally well, and continuing to elevate the client experience.

In short, this position contributes directly to our mission by protecting the time, clarity, and capacity required to lead at a high level.