Administrative Assistant at University of Pittsburgh – Mechanicsburg, Pennsylvania

Administrative Assistant

Mechanicsburg Child Welfare Training Programs - Pennsylvania-Mechanicsburg - (26000820)

The Child Welfare Resource Center operates in a hybrid work approach where work can be completed remotely, in the Mechanicsburg office, and in the field as necessary and appropriate.Time for this position is estimated as 5% remote work, 90% in the Mechanicsburg office, and 5% in the field.This position is in the Mechanicsburg office and requires that the employee is on location daily. A valid driver’s license or the ability to travel to perform the essential functions is required.

The Administrative Assistant must be able tooperatecomputers and other office equipment; communicate effectively with management contacts as well as internal and external contacts. This position serves as theinitialpoint of contact for all inperson andtelephoneinquiries to the Resource Center. This position answers the phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.

This position requiresproficiencyin MS Office Suite including Teams, SharePoint, One Drive, and Outlook.Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external partners. This position also performs a variety of clerical duties including data entry.

Experience working with ethnically and culturally diverse populations preferred. A commitment to achieving equity and inclusion in the child welfare system is a must.

Candidates who desire consideration for this position MUST apply online. Candidates are encouraged to also attach a cover letter and resume.

For more information about the Resource Center, visit us athttp://www.pacwrc.pitt.edu

The University offers a robust retirement savings plan option, including:
- 100% University match on employee contribution of 3-8% of base pay
- 150% University match on employee contribution of 3-8% of base pay after vesting
- Enhanced University match for those nearing retirement
- 11 Paid Holidays • Paid Vacation, Sick, and Personal Days
- Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year
- Paid Parental Leave
- Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans
- Flexible Work Schedules
- Staff, Spouses, Domestic Partners, and Dependents Education Benefits

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Must be able to operate computers and other office equipment; communicate effectively with management contacts as well as internal and external contacts; perform multiple job tasks and projects. This position requiresproficiencyin MS Office Suite including Teams, SharePoint, One Drive, and Outlook. This position serves as theinitialpoint of contact for all inperson andtelephoneinquiries to the Resource Center. This position answers the phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external partners. This position also performs a variety of clerical duties including data entry.

Physical Effort

Typical field travel required will be statewide throughout the Commonwealth on an infrequent basis, lift up to 50 pounds, provide room set up, move tables and chairs, be able to open and close walls and support audiovisual equipment for meetings and presentations.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Mechanicsburg

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable