Team Lead – Kit Operations Central Europe in Warsaw at VB Spine

Location: Warsaw, Poland
Company: VB Spine

Looking for a career where your work truly matters? At VB Spine, you’ll be part of a mission-focused team that supports surgeons during life-changing spinal procedures. We’re looking for driven individuals ready to learn quickly, adapt under pressure, and grow in a dynamic, fast-paced environment.

As a Team Lead – Kit Operations Central Europe, you will oversee the daily execution of loaner operations at VB Spine’s Regional Distribution Centre. You will ensure that all inbound, inspection, reconciliation and outbound activities are performed efficiently and accurately in line with VB Spine's quality and operational standards.

As the first level of leadership on the shop floor, you will manage workload prioritisation, support team performance, resolve operational issues and ensure that kits are processed and turned around in line with customer demand.

This role is crucial for maintaining service reliability, inventory integrity and operational discipline across the RDC.

What You’ll Do:

Operational Execution & Flow Management

• Oversee daily warehouse and inspection activities across inbound, inspection, and outbound workflows
• Prioritise workload based on surgical demand, shipment schedules, and operational capacity
• Ensure timely turnaround of loaner kits to meet service expectations
• Allocate tasks across Operators and Senior Technicians to optimise throughput
• Monitor workflow bottlenecks and adjust resource allocation in real-time

Quality & Compliance

• Ensure all activities are performed in accordance with SOPs, work instructions, and quality standards
• Act as first point of escalation for non-conforming inventory, discrepancies, and process deviations
• Maintain high levels of inventory accuracy, traceability, and kit integrity
• Reinforce correct handling, inspection, and reconciliation processes across the team
• Support audits, inspections, and quality reviews where required

Team Leadership & Development

• Provide day-to-day supervision and direction to Operators and Senior Technicians
• Train, coach, and support team members to build capability and consistency
• Set expectations for performance, accuracy, and behaviour
• Support onboarding and training of new hires
• Drive a culture of accountability, teamwork, and continuous improvement

Systems & Inventory Control

• Ensure accurate and timely ERP transactions across all operational activities
• Oversee inventory movements, adjustments, and reconciliation processes
• Support cycle counts and inventory control activities
• Identify and address root causes of inventory discrepancies

Continuous Improvement

• Identify opportunities to improve process efficiency, quality, and throughput
• Support implementation of new processes, SOPs, and system changes
• Work with RDC leadership to optimise layout, flow, and resource utilisation

What You Bring:

• University Degree is preferred
• Polish and English proficiency (written and spoken)
• 3–5 years’ experience in a warehouse or distribution role. Experience in a regulated or medical device environment is strongly preferred
• Prior experience in a team leadership or supervisory role is preferred. The ability to lead, coach and support operational teams is essential.
• Strong understanding of inspection, reconciliation, and inventory management processes
• Experience working within ERP systems (e.g., JD Edwards or similar)
• Ability to lift up to 23kg
• Comfort of working in an operational warehouse environment

Why VB Spine?

We believe in growing talent from within. At VB Spine, you’ll get the training, mentorship, and support you need to build a strong foundation in the medical sales field. You’ll work alongside a high-performing team, gain valuable operating room experience, and take your first step toward a rewarding and meaningful career.

Compensation:
Pay for this role is competitive and based on experience, with qualifications and performance considered.

This role involves on-site work. While non-local candidates may apply, relocation and housing assistance are not provided, and candidates are responsible for all related expenses.

VB Spine reserves the right to offer compensation outside of this listed range. Final compensation is determined on a case-by-case basis and considers factors such as experience level, skill set, and market conditions.