Administrative Assistant at Oregon Health & Science University – Portland, Oregon

Administrative Assistant

US-OR-Portland

Requisition ID: 2026-38511
Position Category: Administrative/Office Support
Job Type: AFSCME union represented
Position Type: Regular Full-Time
Posting Department: Knight Cancer Institute
Posting Salary Range: $24.58 - $33.26 per hour, with offer based on education, experience, and collective bargaining agreement with AFSCME 328
Posting FTE: 1.00
Posting Schedule: Monday - Friday, with occasional nights or weekends.
Posting Hours: Standard business hours, typically 8:30am - 5:00pm
HR Mission: School of Medicine
Drug Testable: No

Department Overview

The OHSU Knight Cancer Institute, known as one of the pioneers in personalized cancer medicine, is an international leader in research and cancer treatment. Driven by its mission to end cancer as we know it, the institute is building upon its expertise in targeted treatments to advance the early detection of cancer when the disease is most treatable.

Function/Duties of Position

This position provides administrative support to research faculty in the Knight Cancer Institute. This includes calendaring, meeting coordination, travel arrangements, processing Pcards and reimbursements, document preparation, assisting with onboarding of new staff, and other duties as assigned.

This is a hybrid position, with some days working at OHSU Waterfront and some days working remotely.

Required Qualifications

Education and experience:

Two years of general office or secretarial experience; OR

An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR

A Bachelor’s degree and one year of general office or secretarial experience; OR

An equivalent combination of training and experience.

Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Contact Compensation for confirmation of eligibility.

Knowledge, Skills, and Abilities:

• Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint)
• Ability to use cloud-based applications (SmartSheet, Microsoft apps)
• Demonstrated intermediate level skills with Adobe Acrobat
• Demonstrated ability to coordinate travel arrangements and process travel reimbursements
• Demonstrated skill at taking meeting minutes and composing, editing, proofing, and copying written materials
• Ability to type 55 WPM
• Flexibility to accommodate transitions in assigned provider support and projects, as needed
• Excellent judgment; ability to fit specific task requests into a broader context and anticipate needs not specifically identified
• Advanced organizational skills and ability to flex workload to adapt to changing priorities and organizational needs
• Excellent verbal and written communication
• Excellent customer service skills electronically, and in person
• Ability to work independently and as part of a team while being collaborative in resolving problems
• Ability to use tact and diplomacy to maintain effective working relationships with a wide range of staff and external audiences
• Discretion and maintenance of confidentiality at all times
• Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers

Preferred Qualifications

• Bachelor’s degree
• Experience managing multiple complex calendars
• Experience with expense reconciliation
• Experience with event coordination, catering, lectures, and meeting/greeting visitors, affiliates, and high-level participants
• Experience in providing technical support and troubleshooting office equipment (e.g. copier, printer)
• Experience ordering and maintaining office inventory
• Experience working in an academic setting and/or providing administrative support for faculty or upper level staff
• Experience supporting academic research faculty and lab personnel
• Understanding of basic scientific research lab functions
• Familiarity with Oracle and reconciliations in Oracle iExpense
• Experience working in oncology

Additional Details

Apply online. Please include a cover letter pertaining to your interest in this position.

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