Seasonal Facilities Coordinator at BRECKENRIDGE OUTDOOR EDUCATION – Breckenridge, Colorado

Title: Seasonal Facilities Coordinator

Reports to: Facilities and Capital Manager

Time Frame: May 1st – October 31st

Job Summary

The Facilities Coordinator (FC) at the Breckenridge Outdoor Education Center (BOEC) is a pivotal role dedicated to the operational success of the Wilderness Program. Reporting directly to the Facilities and Capital Manager (FCM), the FC serves as a central point of support for summer field operations, collaborating closely with the Operations, Internship, and Training Coordinators to ensure program excellence.

This position is designed for a mission-driven professional who enjoys a diverse range of responsibilities. The primary goal is to oversee and execute the multi-faceted logistics required for adaptive outdoor programming. This includes performing essential facilities maintenance across several campus locations, managing the vehicle and trailer fleet, coordinating complex course logistics, and maintaining rigorous standards for inventory and record-keeping. By ensuring that our infrastructure and equipment are safe, organized, and ready for use, the FC directly enables BOEC to provide impactful outdoor experiences for individuals with disabilities and special needs.

Responsibilities Include:

Facilities/Grounds/Vehicles

• Facilities, Grounds, and Materials: Perform routine maintenance across all campus locations (Admin, Staff Housing, Griffith Lodge, Intern/Old Cabins). Tasks include plumbing, drywall, basic electrical, and general property upkeep. Maintain campus aesthetics with seasonal clean-ups and preparation for firewood safely for program use.
• Vehicles: Coordinate the maintenance, registration, and repair of the vehicle fleet, including scheduling oil changes and seasonal tire services. Support the FCM in supervising vehicle usage and ensuring compliance with safety protocols.
• Logistics: Maintain high quality standards of organization and cleanliness in all shared workspaces (logistics center, gear cages, food room, warehouse, garage, and shipping containers). Act as a steward for public and exclusive-use spaces, ensuring town-shared trash receptacles and surrounding grounds are well-maintained. Assist in maintaining town shared trash receptacles on a weekly basis located at the Wilderness Campus.
• Training: Support the FCM, Operations Coordinator (OC), and Training Coordinator (TC) in delivering training for staff and interns with vehicle/trailer safety, facility operations, equipment use, which includes weight limits and proper hitching procedures, and equipment tie down prior to leaving BOEC properties.
• Administrative: Partner with the FCM to purchase materials for in-house projects and maintain healthy stock levels of repair parts. Utilize Salesforce to accurately record facilities expenses and maintenance logs.

Wilderness Program Logistics

• Logistics: Collaborate with the Wilderness team to plan, implement, and oversee logistical operations for all Wilderness courses.
• Food Program Management: Assist Logistics support with bulk-food shopping, inventory rotation, and the inspection and organization of food supplies.
• Inventory & Equipment: Oversee the logistical transport of equipment between the Wilderness site and the Warehouse. Support the Operations Coordinator (OC) in managing gear check-in/out systems and tracking repair requests. Proactively monitor and maintain stock levels for essential operational supplies, including maintenance, paper and cleaning supplies. Ensure timely communication with FCM and OC to reorder items prior to stock levels become an issue.
• Scheduling: Maintain vehicle usage schedules in collaboration with the OC and FCM. Assist with the cleaning schedule for the Griffith Lodge.
• Field Staff Communication: Serve as one of the points of contact for field staff regarding course logistics. Ensure details are up-to-date in Salesforce, Google Calendar invites, and through direct in-person communication.
• Course Support: Provide logistical support during pre- and post-course days to ensure seamless transitions for field staff and participants.

Other Duties

• Program Support: Dependent on individual certifications and qualifications, the FC may be asked to support active program sessions. This could include tasks such as zip-line retrieval, belaying participants, or operating shuttle vehicles to assist with group logistics.
• Special Events: Provide operational assistance for BOEC-hosted special events and fundraisers as needed to ensure the success of our organizational outreach efforts.
• General Assistance: Perform additional duties as assigned to support the Wilderness Program and the overall BOEC mission.

Required Qualifications and Skills

• Logistics & Driving: Valid driver’s license with a clean motor vehicle record and criminal background check. You must have the ability and willingness to safely operate 15-passenger vans, trucks, and trailers of various sizes/lengths in all mountain weather conditions.
• Maintenance & Facilities: Comfortable using basic hand tools and power tools. Should have a general mechanical aptitude and a willingness to assist with minor building repairs such as painting, simple plumbing, or basic hardware fixes.
• Technical Literacy: Basic computer knowledge, including comfort with Windows and the Google Workspace platform. Willingness to learn BOEC Salesforce database system.
• Aptitude for Safety: A strong "safety-first" mindset and a willingness to learn the safe operation of specialized equipment such as chainsaws, log splitters, and snowplows.
• Professionalism: Strong communication skills and the ability to build positive working relationships with staff, volunteers, and participants.

Preferred Skills

• Database Experience: Prior experience using Salesforce or a similar CRM for maintenance or expense tracking highly desired
• Compliance Knowledge: Prior experience with or understanding local, state, and federal regulations regarding vehicle and trailer weight requirements.
• Certification/Training: Current technical skill certifications relevant to outdoor programming or site safety (e.g., First Aid/CPR, CDL, or trade certifications).

Position Information, Benefits, Physical Requirements and Pre-employment Requirements:

• Employment Terms: This is a seasonal, full-time, 6-month position, anticipated from May 1st through October 31st.
• Compensation & Benefits: The salary range is $3,500–$4,000 per month, DOE. Benefits include paid time off (PTO), pro-purchase program, gear Stipend, educational scholarship reimbursement, Employee Assistance Program (EAP), and internal professional development opportunities.
• Housing: Limited temporary employee housing may be available; details can be discussed during the interview process.
• Work Environment & Schedule: This role is physically demanding and involves a balance of indoor and outdoor duties. The typical schedule is 5 days per week, approximately 8 hours per day; however, applicants must be available for a flexible schedule that includes occasional evenings, “weekends”, and extended days to meet program needs and pertinent deadlines. This position is based out of the Wilderness Campus.
• Physical Demands: Candidates must be able to lift up to 50 lbs and perform physically strenuous tasks. The role requires the ability to safely operate company vehicles (vans, trucks, and trailers) in various, often challenging, weather conditions including rain, snow, mud, and extreme temperatures.
• Screening Requirements: Employment is contingent upon successfully passing both a criminal background check and a motor vehicle record screening.
• Location: This position is based at the BOEC Wilderness Campus in Breckenridge, CO, with occasional travel required to support program areas across Colorado and Utah.

About Us

The Breckenridge Outdoor Education Center (BOEC), established in 1976 in Breckenridge, Colorado, is a 501(c)(3) non-profit organization dedicated to expanding the potential of individuals with disabilities and special needs through impactful, educational, and inspiring outdoor experiences. For almost 50 years, BOEC has offered outdoor recreational opportunities, led by highly trained professional staff and supported by over 300 dedicated volunteers. Participants from around the world engage in BOEC’s Adaptive Ski and Snowboard Program, Wilderness Program, and Internship Program. Operating primarily in Breckenridge, Colorado, BOEC serves over 2,500 participants annually, including adults and children with physical and cognitive disabilities, sensory differences, veterans and their families, and other historically underserved populations.

The duties above are not an exhaustive list of responsibilities, duties, and skills required for this position. Additional tasks may be assigned as needed.

BOEC strives to create environments that are just, equitable, diverse and inclusive and we are dedicated to providing outdoor experiences that are relevant and accessible to all participants regardless of race, ethnicity, sexual orientation, gender identification, religion, socioeconomic status, education or disability.