Event Manager at Grider Support Services LLC – Buffalo, New York

Grider Support Services, LLC is a proud partner of Erie County Medical Center (ECMC) and is dedicated to providing high-quality patient-centered care to our community.

We are seeking an Event Manager.

📍 Location: 462 Grider Street Buffalo, NY
🏥 Department: ECMC Foundation

🕒 Shift: Full-Time | Monday–Friday, 8:00 AM – 4:00 PM

Job Duties

• Plan, coordinate, and execute a diverse portfolio of fundraising and stewardship events.

• Manage all event logistics including contracts, vendors, timelines, permits, catering, entertainment, staging, and run-of-show schedules.

• Lead onsite event execution to ensure a seamless and positive donor experience, followed by post-event wrap-up including donor recognition, reconciliation, and reporting.

• Evaluate ROI

• Oversee all aspects of live and silent auctions, including procurement, catalog development, packaging, display, and bid management.

• Work with staff and volunteers to secure in-kind donations from local businesses and community partners.

• Set up and manage auction software platforms (e.g., Greater Giving, GiveSmart, OneCause).

• Coordinate auction item pickup, delivery, and donor acknowledgment.

• Support sponsorship acquisition by preparing proposals, benefit tracking, and recognition.

• Assist with donor engagement opportunities related to events and auctions.

• Help identify and cultivate new relationships with prospective donors, vendors, and community partners, ensuring events contribute to long-term donor cultivation and stewardship.

• Collaborate with the communications team to design event branding, invitations, collateral, signage, and digital content.

• Manage event and auction promotions across social media, email, and web platforms to ensure visibility and attendance.

• Recruit, train, and coordinate volunteers support events and auction activities.

• Partner with event committees and board members, providing clear communication, updates, meeting support, and task accountability.

• Coordinate timely post-event thank-you communications for sponsors, donors, and attendees.

• Analyze and report on post-event outcomes, ROI, and donor participation metrics

Benefits: We offer a competitive salary and benefits package. Enjoy generous PTO, paid holidays, and top-tier medical coverage with low premiums and full deductible coverage through an HRA—plus dental, vision, life insurance, and great discounts!

Qualifications

Education:

Bachelor’s degree in nonprofit management, event planning, communications, or

related field.

Experience:

• 3+ years of experience in event management, with a preference for candidates experienced in high-production fundraising or entertainment events.

• Experience in nonprofit and/or healthcare settings desired.

Skills & Competencies:

• Strong organizational and project management skills, with the ability to manage multiple priorities under tight deadlines.

• Demonstrated ability to manage budgets, vendors, and ROI analysis.

• Proficiency with auction software and fundraising/event tools.

• Strong project management and organizational skills.

• Excellent communication, interpersonal, and vendor negotiation abilities.

• Creative and detail-oriented with a passion for building donor experiences.

Grider Support Services, LLC. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

* The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant at the time of posting. When determining pay, several factors will be considered including but not limited to location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and budget.