Sr. Admissions Officer at KINGSKY FLIGHT ACADEMY LLC – Lakeland, Florida

About Kingsky Flight Academy

Kingsky Flight Academy is a U.S. based aviation training center operated by airline captains, with over 60 years of experience. We provide high-quality pilot training programs and partner with major colleges while training both domestic and international students.

The Senior Admissions Officer is responsible for managing and executing the full enrollment process after the sale is completed, ensuring a seamless transition from “closed deal” to “student onboarded.”This role is 100% operational and process-driven (not sales), focused on:

• Enrollment execution
• Documentation & compliance
• Student onboarding experience
• Internal coordination

You will act as the bridge between Sales, Finance, and Operations, guaranteeing that every student is properly enrolled, documented, and ready to start training.

Benefits offered with this position:

• Medical, Dental and Vision (after 60 days of employment)

Essential Duties and Responsibilities:

1. Enrollment Process Ownership

• Manage the full post-sale enrollment lifecycle (Closed Deal ? Start Date)
• Ensure all required documents are collected, verified, and approved
• Coordinate enrollment timelines and student start dates

?? Admissions professionals are responsible for processing applications, documentation, and guiding students through enrollment steps

2. Documentation & Compliance

• Review and validate all student documentation (IDs, visas, contracts, payments)
• Ensure compliance with U.S. regulations and school policies
• Manage international student documentation (M-1 visa process when applicable)
• Maintain audit-ready records at all times

?? A core function of admissions roles is maintaining accurate records and ensuring compliance with institutional policies and regulations

3. CRM & Data Management

• Own and maintain 100% accuracy in CRM (HubSpot)
• Track each student’s stage in the enrollment pipeline
• Ensure all data, contracts, and payments are properly recorded
• Generate reports for leadership (enrollments, delays, bottlenecks)

4. Student Onboarding Experience

• Serve as the main point of contact after the sale
• Guide students through next steps: payments, documentation, scheduling
• Ensure a smooth and premium onboarding experience
• Coordinate orientation and first-day readiness

?? Admissions roles commonly act as the primary contact guiding students through the process and answering questions

5. Cross-Department Coordination

• Work closely with:
  • Sales Team (handoff from closed deals)
  • Finance (payments, funding, Sallie Mae, etc.)
  • Operations (scheduling, instructors, aircraft availability)
• Resolve bottlenecks that delay student start dates

Qualifications:

• 3–7+ years of experience in:
  • Admissions, enrollment, or operations
• Strong experience with process management and documentation
• High attention to detail and compliance mindset
• Experience with CRM systems (HubSpot preferred)
• Ability to manage multiple students and timelines simultaneously
• Fluent in English (Portuguese/Spanish is a strong plus)

Key Skills

• Process execution & operational excellence
• Attention to detail & compliance
• Organization & time management
• Cross-functional coordination
• Problem-solving under pressure
• Customer experience (non-sales)

Language Skills:

• Ability to read, write and speak English proficiently

Physical Demands:

• Ability to fulfill office activities including but not limited to extended periods of time (i.e. while working at a desk), travel around the office, communicate with others (verbal and written).
• Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus

Work Environment:

• Consistent with a standard office environment, noise level is low with little to no extraordinary environmental factors.