Administrative Assistant at University of Pittsburgh – Pittsburgh, Pennsylvania

Administrative Assistant

Med-Office of the Dean - Pennsylvania-Pittsburgh - (26001113)

Bachelor’s degree preferred in education, technology, or business administration. Years of experience in a similar field may be substituted for the degree. Experience in an educational/administrative setting with demonstrable skills related to position responsibilities. Demonstrated experience with project/curricular management. Must be able to understand and learn software packages as required to meet the needs of the office. Excellent attention to detail and organizational skills. Strong interpersonal skills

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

The Administrative Assistant will provide administrative, clerical, and operational support to the Office of Student Engagement and Enrichment. This role will support student engagement programs, student services, and office operations through coordination, recordkeeping, and direct student and leader assistance. The Administrative Assistant will work in collaboration with the Program Manager to ensure efficient daily operations and a welcoming, well organized student experience.

Physical Effort

Incumbent is expected to move about Scaife Hall particularly and the University and UPMC generally. Incumbent is expected to able to lift and move as necessary objects (e.g., equipment and materials of approx. 10 to 25 lbs.) and push carts with materials and supplies.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday, 8:30 a.m. - 5:00 p.m. with occasional need for evening and weekend hours for special events. **Hybrid work arrangement may be offered consisting of 2 days remote and 3 days onsite upon successful completion of the provisional period. **Must be within commuting distance of the University to be considered for this position.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: Between $17.74 to $22.17 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable