Office Manager/EA (Bilingual – Mandarin/English) at Aosom LLC – Huntington Beach, California

About the Role

We’re looking for a highly organized, proactive Bilingual Office Manager/Executive Assistant to support leadership at a fast-growing eCommerce company.

This role is ideal for someone who enjoys working at the center of a fast-moving business and can coordinate across U.S. leadership and Mandarin-speaking partners, suppliers, and teams.

You’ll help executives stay focused on high-impact priorities while ensuring communication and projects move forward smoothly.

What You’ll Do

Executive Support
Manage executive calendars and scheduling across multiple time zones
Prepare presentations, reports, and meeting materials
Coordinate travel, meetings, and leadership priorities

Bilingual Communication
Serve as a liaison between English-speaking executives and Mandarin-speaking partners
Translate emails, documents, and meeting notes between Mandarin and English
Coordinate communication with overseas suppliers and vendors

eCommerce Operations
Support product launches and marketplace initiatives
Help coordinate with suppliers, fulfillment partners, and internal teams
Track project timelines and follow up on action items

Project Coordination
Maintain organized documentation and internal resources
Assist with operational projects and research
Ensure deadlines and deliverables stay on track

Qualifications

Required
Fluent Mandarin and English (spoken and written)
Strong organizational and communication skills
Proficiency with Microsoft Office

Preferred
Startup or high-growth company experience in eCommerce, online marketplaces, or consumer products
2–4 years of experience supporting executives or senior leadership

Why Join Us
Work directly with leadership and gain exposure to strategy, operations, and global supply chains
Be part of a fast-growing eCommerce company
Opportunity to grow into operations, project management, or leadership roles

If you are detail-oriented, bilingual, and excited about eCommerce, we’d love to hear from you.