Pre-Award Administrator at University of Pittsburgh – Pittsburgh, Pennsylvania

Pre-Award Administrator

Med-Pediatrics Research Administration - Pennsylvania-Pittsburgh - (26002190)

Equivalent relevant work experience may be substituted for degree requirement. This position will be 100% remote. PA Child Abuse History Clearance, PA State Police Criminal Record Check, and FBI Criminal Record Check will be required prior to the start of employment. Also, a current TB test will be required as a condition of employment. EEO/AA/M/F/Vets/Disabled.

Job Summary

Prepares and submits moderately complex grant, contract, and budget proposals. Drafts and negotiates contractual arrangements, procurement proposals, subcontracts, and budgets. Conducts complex cost analyses and oversees invoice processing; analyzes financial documentation and reviews routine reports. Monitors grants, budgets, and contractual arrangements and prepares moderately complex pre-award applications and reports. Provides policy and procedural interpretation and resolves complex issues.

Essential Functions

• Develops, prepares, and submits moderately complex grant, contract, and budget proposals; drafts and negotiates contractual arrangements, procurement proposals, subcontracts, and budgets; ensures the complete and accurate collection and submission of all pre-award phase materials.

• Oversees the processing of invoices; conducts complex cost analyses of proposals and analyzes price proposals.

• Monitors grants, budgets, and contractual arrangements to ensure accuracy and compliance with budgets, sponsor terms, federal regulations, policies, and procedures; provides policy and procedure interpretation.

• Processes amendments, modifications, extensions, and terminations of contracts; arbitrates claims and complaints; resolves complex issues.

• Prepares moderately complex pre-award applications and reports to grant agencies; analyzes financial documentation and reviews routine reports.

• Develops and implements accounting techniques, policies, and procedures to improve operations and organization.

• Tracks multiple grants and contracts to advise University employees on long-term financial viability; educates employees on grant and contract procedures.

• Ensures compliance with sponsor terms, University policies and procedures, and federal regulations.

Physical Effort

None.

Assignment Category: Full-time regular

Job Classification: Staff.Grants & Contracts Specialist III (Pre-Award)

Job Family: Research

Job Sub Family: Grants & Contracts

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 2

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Shift determined by manager.

Work Arrangement: Remote: Teams working from different locations (off-campus).

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume

Optional Documents: Cover Letter