Office Assistant at Fitzpatrick Painting Inc – Albany, Oregon

Front Office & Administrative CoordinatorPay Range: $17.00 – $19.00 per hour DOEClassification: Non-ExemptReports To: Office Manager

OverviewWe’re looking for a highly organized, detail-oriented team player to join our office as a Front Office & Administrative Coordinator. This position serves as the hub of daily operations—supporting our office, coordinating communication, and ensuring every visitor, vendor, and employee receives professional, friendly assistance.

Key ResponsibilitiesFront Desk & Communication

Serve as the first point of contact for calls, visitors, and online inquiries.

Answer and direct phone calls, schedule appointments, and enter information into the CRM system.

Greet onsite guests and coordinate with internal staff as needed.

Administrative Support

Maintain organized records, digital files, and office systems.

Prepare hiring and orientation packets.

Assist with HR tasks including onboarding, offboarding, and new hire documentation.

Office & Event Coordination

Order and stock office supplies and breakroom essentials.

Assist Office Manager with coordinating company events, meetings, and celebrations—including logistics, scheduling, and materials.

Assist the Office Manager with administrative tasks and special projects.

Technology & Systems

Support accurate data entry, filing, and recordkeeping in Google Drive and other company platforms.

Other

Cross-train in additional office roles as needed.

Handle confidential information with professionalism and discretion.

Take initiative and assist where needed to keep operations running smoothly.

Skills & QualificationsHigh School Diploma or GED required.

Proficient with G Suite and general office software; experience with ServiceTitan a plus.

Strong communication skills—both written and verbal.

Excellent organization, accuracy, and attention to detail.

Able to multitask and prioritize effectively in a fast-paced environment.

Professional, reliable, and approachable demeanor.

Comfort with basic accounting or data entry functions (10-key preferred).

Ability to work independently while collaborating as part of a team.

BenefitsMedical, Dental, and Vision Insurance

401(k) with Company Match

Regular company events and recognition programs

Supportive, team-oriented culture

Training and professional development opportunities

Monday- Friday, 8:30am-5pm