Housing Assistant at Nakazdli Whuten – Fort St. James, British Columbia

Job Title: Administrative Assistant - Housing

Location: Nak’azdli Whut’en Housing Office, Fort St. James, BC

Number of Positions: 1

Employment Type: Full-Time

Wage: $21.05 - $24.91 an hour based on experience

About Us

Nak'azdli Whut'en is a proud Dakelh First Nation located near Fort St. James, British Columbia. Our community is deeply rooted in Dakelh culture, language, and values, emphasizing a connection to the land and a commitment to the well-being of our people. We are dedicated to creating inclusive and supportive services that reflect our culture and respect the unique perspectives and needs of our members. At Nak'azdli Whut'en, we strive to provide community-focused health and social services that uphold Indigenous values and address the distinct challenges facing our community.

Job Summary

The Administrative Assistant will provide administrative and clerical support to staff and managers working in the Capital, Housing and Lands (CHL) Office. The position also functions as a receptionist—greeting visitors, answering incoming calls, and directing both visitors and calls to the appropriate staff members.

Key Responsibilities and Duties

• Provide administrative and clerical support to the CHL Office staff and managers.
• Serve as the office receptionist: greet visitors, answer calls, and direct inquiries.
• Maintain both physical and digital filing systems for all documents and correspondence.
• Arrange conference calls, schedule meetings, and coordinate calendars.
• Prepare reports, memos, letters, posters, and presentations using MS Office software.
• Type and distribute internal communications to appropriate personnel.
• Ensure office equipment is operational by performing basic maintenance and troubleshooting.
• Monitor and maintain office supply inventory; restock as necessary.
• Research and recommend new office furniture, technology, and supplies.
• Operate standard office equipment (e.g., photocopier, fax machine, telephone system).
• Book meeting rooms, equipment, and materials for meetings and workshops.
• Promptly and courteously answer incoming calls, screen them, and forward appropriately.
• Monitor general voicemail and ensure timely message distribution.
• Receive and assist office visitors, determining their needs and offering guidance.
• Respond to general inquiries or accurately take messages for unavailable staff.
• Track staff availability, including out-of-office status and expected return times.
• Coordinate courier pickups and deliveries.
• Undergo training in rental property management, including tenant relations.
• Conduct housing inspections for move-ins/outs and general assessments.
• Take minutes at housing-related meetings and prepare follow-up correspondence.
• Complete and file housing work orders in a timely manner.
• Perform occasional light office cleaning duties, as needed.
• Maintain strict confidentiality in all aspects of the role.
• Perform other related duties as assigned.

Preferred Qualifications

Education & Experience:

• Minimum of Grade 10 education with additional training or education in office administration preferred.

Knowledge, Skills & Abilities:

• Proficiency in MS Word, Excel, and email applications.
• Strong knowledge of general office procedures and best practices.
• Excellent verbal and written communication skills.
• High attention to detail and effective time management.
• Strong interpersonal skills and ability to work with diverse individuals.
• Professionalism, diplomacy, and discretion when dealing with confidential matters.
• Positive attitude and strong work ethic.
• Team player with the ability to work independently.

Other Requirements:

• Valid BC Class 5 driver’s license.
• Access to a reliable, insured vehicle.

Working Conditions

• Regular use of computer systems and office equipment.
• Frequent interactions via phone, email, and in-person.
• Sitting for extended periods; manual dexterity required for computer use.

Hours of Work

Regular office hours are from 8:00 am – 4:00 pm for 7 hours per day from Monday to Friday, up to 35 hours per week, and it is expected that all work will be completed within your regular working hours, however, you may be required from time to time to work outside your normal hours of work.

Indigenous Commitment Statement

"Nak'azdli Whut'en is committed to fostering a culturally safe and inclusive work environment that reflects the values, traditions, and aspirations of Indigenous peoples. We actively encourage and prioritize applicants from First Nations, Metis, and Inuit communities to apply. We recognize the importance of cultural knowledge and experience, and we honor and respect Indigenous ways of knowing and being."

Application Instructions

Nak’azdli Whut’en offers the opportunity to lead with purpose and create meaningful change for our community. As Administrative Assistant (Housing) you will have the chance to shape the future, empower a talented team, and build a legacy that reflects our values and aspirations. You can also send us an email with your resume, cover letter and three references at jobs@nakazdliwhuten.ca