Manager Grants Development at Heartland Alliance Health – Chicago, Illinois

Title: Manager of Grants Development

Department: HAH Administration

Reports to: Executive Leadership

FLSA Status: Exempt

Location: 4730 N Winthrop, Hybrid / Remote

Heartland Alliance Health’s (HAH) mission is to transform healthcare for the most vulnerable – particularly people experiencing homelessness, mental illness or addictions, or struggling with multiple chronic illnesses – improving health for all and the well-being of our community.

The Manager of Grants Development is responsible for contributing to all aspects of the organization's resource development strategy, including identifying, cultivating, soliciting, and stewarding funding from federal, state, and local government sources, private foundations, corporate partners, and individual donors. This position plays a critical role in ensuring the financial sustainability and growth of community health programs.

Essential Duties and Responsibilities:

Grant Strategy and Management

• Identify and research funding opportunities from government agencies (HRSA, SAMHSA, CDC, state and local sources), private foundations, corporations, and other philanthropic entities
• Manage a portfolio of grants throughout the grant lifecycle, including preparing applications, proposals, and reports across multiple funding streams
• Create and maintain a grants calendar tracking deadlines, reporting requirements, and renewal dates
• Ensure compliance with all grant requirements, regulations, and reporting standards
• Monitor grant performance metrics and outcomes to demonstrate impact to funders

Grant Writing and Proposal Development

• Write compelling grant proposals, letters of inquiry, concept papers, and funding requests
• Collaborate with clinical, financial, operational, and program staff to develop evidence-based program designs and budgets
• Articulate organizational needs, community health data, and program outcomes in clear, persuasive narratives
• Prepare grant budgets in coordination with finance department, ensuring accurate cost projections and allowable expenses
• Customize proposals to align with specific funder priorities, guidelines, and interests

Foundation and Corporate Relations

• Research and cultivate relationships with foundation program officers and corporate giving representatives
• Prepare briefing materials and talking points for executive leadership meetings with funders
• Represent the organization at funder meetings, site visits, and community forums
• Develop tailored solicitation strategies for institutional funders based on giving capacity and interests

Individual Giving and Donor Development

• Design and implement an individual giving program, including annual fund campaigns, major gift solicitation, and planned giving initiatives
• Create donor communications, including appeal letters, acknowledgment correspondence, and impact reports
• Identify, qualify, and cultivate individual donor prospects through research and relationship building
• Partner with board members and leadership to engage donors and secure financial support
• Maintain accurate donor records and ensure timely gift acknowledgment and stewardship

Stewardship and Reporting

• Prepare comprehensive grant reports documenting program activities, outcomes, and financial expenditures
• Develop impact stories, case studies, and data visualizations to demonstrate program effectiveness
• Maintain strong relationships with existing funders through regular communication and transparency
• Coordinate funder site visits and presentations showcasing organizational programs and impact
• Ensure proper donor recognition through annual reports, website acknowledgment, and special events

Data Management and Systems

• Maintain grants management database and donor CRM system with accurate, up-to-date information
• Track fundraising metrics including proposal submission rates, success rates, and revenue projections
• Generate reports on fundraising activities and outcomes for leadership and board review
• Ensure compliance with data privacy regulations and ethical fundraising practices

Collaboration and Leadership

• Work closely with executive leadership, finance, clinical, and program teams to align fundraising with organizational priorities
• Provide guidance and support to program staff on grant-funded activities and requirements
• Serve as staff liaison to board development committee
• Supervise development staff and volunteers as the team grows
• Participate in strategic planning processes and organizational leadership meetings

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  • Bachelor's degree in social work or related field with a Master’s degree preferred
  • Experience with writing or managing grants is required.
  • Experience working in a health care, HRSA, CDPH, or managing public grants.
• Skills:
  • Ability to write planning documents, reports, grant applications and business correspondence.
  • Proficient in Microsoft Excel and mathematical concepts such as probability, percentages and ratios.
  • Ability to effectively communicate with diverse stakeholders and staff.
  • Ability to meet deadlines, develop realistic action plans and measurable outcomes, create program budgets, prioritize and plan workload, and use time efficiently.
  • Ability to interpret scientific, technical and financial reports and government and legal documents.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.

Benefits:

We offer a comprehensive and competitive benefits package designed to support your well-being and professional growth.

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Wellness Programs
• Employee Assistance Program (EAP)
• Tuition Reimbursement and Educational Assistance
• 401(k) Retirement Savings Plan
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• Paid Time Off (PTO)
• Paid Holidays
• Physical Demand

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is regularly required to talk or hear.
• The employee is regularly required to sit; use hands to handle or feel and reach with hands and arms.
• The employee is regularly required to stand, walk.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The employee is occasionally required to use their sense of taste or smell.
• The employee must use close vision (clear vision at 20 inches or less), color vision (ability to identify and distinguish colors), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and possess the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).
• The employee must occasionally lift and/or move up to 30 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.

Heartland Alliance Health makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the Organization's AIDS Policy Statement of September, 1987.