Administrative Assistant at ATA Services, Inc. – Kaneohe, Hawaii

ATA Services, Inc.
Position Title: Administrative Assistant

Requisition ID Requisition ID: 2440

Location: Kaneohe, HI, US

Job Class: Clerical
Description:

ATA Services, Inc., is looking for a Administrative Assistant for our client Hawaii State Hospital. Please apply, we can't wait to work with you!

See job detail below:

Duration: long-term

Schedule: 40 hours per week

Location:

Hawaii State Hospital

Administration Services and Support Services Administration

45-710 Kea’ahala Road,

Kaneohe, HI 96744

Core Responsibilities:

Scheduling & Coordination

• Arrange PSR class schedules both on and off patient units.
• Maintain and update activity calendars to ensure accurate and timely information.
• Coordinate daily and weekly schedules with unit staff, PSR staff, and other hospital departments.

Patient Matching & Rosters

• Match patients to appropriate groups based on eligibility, needs, and staffing availability.
• Assist with creating, updating, and distributing group rosters.
• Track attendance and communicate changes to relevant staff.

Communication & Team Support

• Serve as a liaison between all hospital units and the PSR department.
• Provide responsive support to unit staff, PSR clinicians, and administrative colleagues.
• Communicate schedule updates, roster changes, and program information clearly and promptly.

Administrative & Organizational Tasks

• Maintain organized records, documentation, and program materials.
• Support program management with general office tasks such as filing, data entry, and preparing documents.
• Assist in problem-solving scheduling or coordination challenges as they arise.

Minimum Requirements:

Skills/abilities: Skilled in verbal and written communication and interpersonal and customer service. Analyze, organize and complete tasks by a given deadline and delegate tasks when necessary. Able to operate standard office machinery.