Production Admin at Hayfield Window and Door Co. – Hayfield, Minnesota

Temporary Production Scheduler (February–August)

Schedule: Monday–Friday, 7:00 AM–3:30 PM
Status: Temporary role to cover FMLA leave (exact duration based on business needs and employee leave timelines)

We are seeking a highly organized and detail-oriented Temporary Production Scheduler to support our manufacturing operations during an FMLA leave period from February through August. The individual in this role will work closely with production, sales, purchasing, and shipping to build and maintain effective production schedules across multiple product lines. Strong analytical skills and the ability to adapt quickly to changes within the manufacturing environment are essential.

Essential Duties & Responsibilities

Scheduling & Production Planning

• Analyze customer orders, delivery dates, staffing levels, equipment capabilities, and inventory availability to develop actionable production schedules.
• Prioritize workflow to ensure customer deadlines are met.
• Adjust schedules as needed due to changing conditions (equipment breakdowns, delayed materials, etc.).
• Integrate sales orders with the master schedule and coordinate equipment and staffing availability.
• Identify opportunities to streamline scheduling processes and reduce production costs.
• Prepare reports comparing expected vs. actual output and highlight areas for improvement.

Primary Responsibilities:

• Schedule demand based on the product mix and provided accurate lead times to sales department alongside the senior Production Scheduler.
• Assemble master schedule reporting regarding performance to the business plan, the shipment plan, the inventory plan, and the production plan
• Engage in capacity management during sales and operations planning and forecasting
• Collaborates with purchasing to periodically compare current and anticipated orders with available inventory of raw materials; uses judgment to anticipate demand for and communicate additional supplies needed
• Integrates sales orders with master schedule; coordinates availability of equipment and staff as needed to meet delivery dates
• Alerts appropriate staff of master schedule changes or delays
• Participates in periodic forecasting meetings with sales and other related departments; leads additional planning meetings with sales, purchasing, production, and shipping
• Assists with capacity requirements during the annual operating plan
• Sets up and maintains work center and work groups in ERP system
• Reports on-time delivery
• Performs other related duties, as required

• 1–2 years of related production scheduling or planning experience required.
• Experience with production planning or scheduling software preferred.
• Prior experience in the window or building-products manufacturing industry strongly preferred.
• Familiarity with ERP systems and production planning workflows.

Core Competencies

• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Ability to work both independently and collaboratively.
• Demonstrated sound judgment and accuracy in work output.
• Flexibility and ability to adapt quickly to changing demands.
• Strong mathematical skills, including the ability to interpret production and scheduling formulas.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds as needed.

Compensation: $17- $23 per hour.