Recruiting Coordinator at Ephemeris Net, Inc – El Segundo, California

About Ephemeris Net

We are extending the internet to space.

Ephemeris Net is a pre-seed space networking company on a mission to provide space connectivity for all through collaborative engineering of commercial space networking solutions. We are creating the infrastructure that will enable the space internet beyond bent pipe—starting with foundational networking infrastructure that will define how data moves through space.

We are supported by our parent incubator Second Order Effects, institutional VCs, and our network of space advisors. As space use scales and more space-native networks come online, we believe that now is the chance to build foundational infrastructure for how the internet will work in space.

The role

We’re hiring a Recruiting Coordinator to help build the team that extends the internet to space. As we scale from 5 to 50 in the next 12 months, you will be the operational backbone of our recruiting function: scheduling interviews, managing candidate communications, maintaining our ATS, and making sure every candidate has a seamless experience from first contact through offer.

This role sits at the intersection of operations and people. You'll work closely with our Operations team and directly support hiring managers across hardware, firmware, software, optical communications, mission management, and operations. You'll be the person who keeps every moving piece coordinated and on track.

Key responsibilities

Scheduling & CoordinationOwn end-to-end interview scheduling across all roles and disciplines, coordinating across candidates, hiring managers, and panel membersManage high-volume, multi-timezone scheduling with responsiveness and precisionSend timely confirmations, reminders, and logistics to all interview participantsPrepare interviewers with scorecards, candidate materials, and role context before each interviewCandidate Experience & Team CommunicationFacilitate conversations with C-suite & founder level hiring managers to define roles & search criteriaPrepare for and facilitate onsite-interview prep & debrief meetings with interview panelEnsure every candidate interaction reflects Ephemeris Net's mission and valuesManage post-interview follow-up communications with speed and professionalismCollect and organize interviewer feedback promptly after each panelATS & Process OperationsMaintain accurate and up-to-date candidate records in our ATS (Rippling)Track pipeline activity and generate weekly status reports for the recruiting team and leadershipSupport creation and maintenance of offer letters, interview guides, and onboarding handoff documentsCoordinate with Operations on requisition management, compliance tracking, and headcount dataHelp draft and refine job descriptions, interview guides, and candidate-facing materialsSupport research projects: compensation benchmarking, talent market maps, competitor hiring analysisPropose process-level improvements for the Ephemeris hiring processSourcing SupportHelp manage the warm candidate pipeline and re-engagement cadencesSupport university recruiting coordination, referral program logistics, and event planningResearch and build targeted candidate lists across technical disciplines (hardware, firmware, software, optical communications)Conduct searches and draft outreach plans for the hiring manager to execute on

What we're looking for

Minimum Qualifications

1+ years of experience (professional or in an extracurricular setting) in a recruiting, HR, operations, or administrative coordination roleExceptional organizational skills - you can manage a dozen open threads simultaneously without dropping anythingStrong attention to detail; high standards for self and othersClear, professional written and spoken communicationGenuine curiosity about space, aerospace, deep tech, or infrastructureAbility to work in a fast-moving environment without established process and create structure where none exists Must be a US person (15 CFR § 772.1)Preferred QualificationsExperience at a high growth, ventured backed aerospace or defense company. Familiarity with technical recruiting and engineering disciplinesExperience with calendar management across multiple stakeholders and time zonesExperience using Rippling ATS

What we offer

Compensation & Benefits

Salary: $65,000 - $85,000, based on experience Generous equity package (early hire equity) Comprehensive health care coverage Unlimited PTO (we expect you to take at least 4 weeks per year, and leadership does the same)

Work Environment

Hybrid work model: 3 days per week in our office based on project needs Expected travel: Up to 25% (conferences, universities, other Ephemeris offices) Small team environment with autonomy and space to define how we work and execute

The Opportunity

Build something that matters: The team you recruit will build the hardware and software that connects the space economy. You get to be involved in bringing them on. Set the direction: You define how Ephemeris Net attracts and hires talent moving forward. We’ll look to you to define excellence. Own the mission: You aren’t simply filling requisitions. You are a founding member of the People function at a company going from inception to orbit.

Our Vision and Values

Ephemeris Net's vision is to enable an open, space internet that anyone can utilize and access.

We believe that access to better digital connectivity is essential for human progress and that space is the frontier of digital connectivity. We believe that collaboration within market competition is the most effective way to expand the internet into space. Using Ephemeris Net to build space network solutions is how we can proliferate digital connectivity, collaboration, and "the raising of all boats" while achieving a commercial impact.

We care deeply about:

Access to connectivity for all Collaboration that raises all boats; we focus on win/win deals Commercial impact: building solutions people value and buy Personal growth and creating a place where people build their careers Putting good out into the world through the work we do and our interactions with each other

We are building a company people feel great about working at. We are seeking people who are open and actively seeking growth - both technical and personal. We value honesty, creativity, and a culture of ownership.

About our locations

El Segundo, CA: Located in the heart of the aerospace industry, surrounded by SpaceX, Aerospace Corporation, Northrop Grumman, and hundreds of space startups. A unique ecosystem where strangers on the street are excited about space.

Oakland, CA: Right off BART. Close collaboration opportunities with UC Berkeley and the broader Bay Area networking and space research communities.

Ephemeris Net is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.