Project Office Manager at QE Solar – Raleigh, North Carolina

About QE Solar

We're making clean energy more efficient! For over a decade, the team at QE Solar has brought technical expertise, curiosity, and an investigative approach to the Solar Operations & Maintenance sector, maximizing asset uptime and return on investment while prioritizing safety. QE Solar manages well over 3GWs of PV/BESS projects and hundreds of employees, providing renewable assets owners the most reliable renewable asset service from coast-to-coast. QE Solar is known for an owner’s mindset in delivering consistent quality and service to our clients with a sense of urgency because we know maintenance issues impact the bottom line.

The Project Office Manager supports the Director of Engineering by overseeing project coordination, operational organization, scheduling, and cross-functional communication across engineering and field operations. This role serves as a central hub for project execution activities, ensuring engineering initiatives progress efficiently, subcontractor engagement remains cost-controlled, and internal stakeholders remain aligned throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, and experienced in managing multiple concurrent technical projects within renewable energy, construction, engineering, or utility environments.

Essential Duties:

Project Coordination & Organization

• Support the Director of Engineering in planning, organizing, and tracking engineering and operational projects.

• Maintain project timelines, milestones, and deliverables across multiple initiatives.

• Develop and manage project documentation, trackers, and reporting dashboards.

• Ensure project workflows align with company operational standards and deadlines.

Scheduling & Resource Management

• Coordinate project schedules across engineering, operations, procurement, and field teams.

• Monitor resource allocation and assist in prioritization of engineering workloads.

• Identify scheduling conflicts and proactively recommend solutions.

Subcontractor Coordination & Cost Oversight

• Track subcontractor scopes of work, timelines, and deliverables.

• Assist with subcontractor cost tracking, budgeting support, and invoice coordination.

• Partner with Finance and Procurement to ensure cost accuracy and budget alignment.

• Support vendor onboarding and documentation compliance.

Cross Department Communication

• Serve as a liaison between Engineering, Operations, Finance, Supply Chain, and Field Services teams.

• Facilitate project status meetings and distribute action items and updates.

• Ensure timely communication of risks, delays, and project changes to stakeholders.

Project Reporting & Process Improvement

• Prepare recurring project status reports for leadership.

• Track KPIs related to project timelines, budgets, and execution efficiency.

• Recommend process improvements to enhance engineering project workflows and coordination.

• Support implementation of project management tools and best practices.

Required Qualifications

• Bachelor’s degree in business administration, Engineering, Project Management, or related field (or equivalent experience).

• 3–7 years of project coordination, PMO, or project operations experience.

• Experience supporting engineering, construction, renewable energy, or technical service organizations preferred.

• Strong organizational and multitasking abilities in fast-paced environments.

• Proficiency with project management tools (Smartsheet, MS Project, Asana, Monday, or similar).

• Advanced Excel and reporting skills.

• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience in solar, renewable energy, utilities, or infrastructure projects.

• Familiarity with subcontractor management and cost tracking.

• PMP, CAPM, or project management certification (preferred but not required).

• Experience working within cross-functional technical teams.

Knowledge, Skills & Abilities

• Strong project organization and documentation management.

• Ability to manage competing priorities and deadlines.

• Analytical mindset with attention to cost and schedule impacts.

• Strong stakeholder communication and collaboration skills.

• Problem-solving and process-improvement orientation.

Physical Requirements

• Prolonged periods of sitting and computer use.

• Occasional travel to project or operational sites as needed.

Workplace Type: Remote

Salary Range: $85,000-$100,000 per year

Employment Type: Full-time

Location: Remote