Administrative Assistant at Foundation for the NIH – North Bethesda, Maryland

Administrative Assistant
North Bethesda, MD 20852
Position Type: Full Time
Salary Range: $58,000.00 - $68,000.00 Salary/year
DescriptionThe FNIH seeks an Administrative Assistant, Translational Sciences Division, to support a passionate team of professionals managing multi-million-dollar research programs to develop new ways to prevent and treat diseases. The Administrative Assistant will handle key functions for Department leadership and provide additional support for some broader Department functions.

ESSENTIAL FUNCTIONS

Manage calendars and schedule internal and external in-person and virtual meetings and teleconferences for Department leadership. Organize and prepare for meetings, including gathering documents and attending to meeting logistics.

Interact with high-level external administrative personnel and their scientific research principals at NIH, FDA, biopharmaceutical companies, academic institutions, non-profits and other organizations involved in improving human health.

Draft and produce properly formatted communications, including letters, agendas, memos, reports and other documents.

Help reconcile expenses monthly and prepare invoices and check/wire transfer requests.

Help prepare, edit, and manage PowerPoint presentations, integrating slides from a variety of authors.

Coordinate travel arrangements as necessary for Department staff.

Provide information and assistance to callers and visitors in a courteous and professional manner.

Organize and maintain various physical and electronic records and documents.

Establish and consistently demonstrate an understanding of FNIH policies and procedures.

Serve as a contributing member of the Translational Sciences Team, working within a team concept to reach individual, as well as departmental goals.

Associate degree or comparable experience as evidence of a broad education and an ability to deal with diverse situations and people in a courteous and professional manner.

Solid writing and communication skills are a must, including an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy.

Ability to handle multiple interruptions and adjustments to priorities throughout the day.

Strong organizational skills that support effective prioritization, workload management, the ability to handle multiple responsibilities, and consistent meeting of deadlines.

Proficiency with Adobe Acrobat Pro and Microsoft Office including Word, Excel, Outlook, and PowerPoint.

Ability to integrate into and support a positive, collegial and professional team environment is essential.

Familiarity with Blackbaud databases (Financial Edge and Raiser’s Edge) and/or SmartSheet is a plus.