Front Desk Receptionist at Vaughn Law PLLC – St. Pete Beach, Florida

At Vaughn Law, we blend a relaxed beachside culture with the refined professionalism our discerning estate planning clients deserve. Our front desk is the heart of that experience, every call answered, every client greeted, and every detail handled sets the tone for the trust our clients place in us.

As our Receptionist and Front Desk Coordinator, you will be the welcoming face and voice of Vaughn Law. You will greet clients, manage incoming calls, coordinate appointments, and keep our front office running smoothly. This is an excellent entry-level opportunity for a warm, professional, and highly organized individual who is eager to build a long-term career in a supportive law firm environment.

No prior law firm experience is required. We are looking for someone with an excellent attitude, a polished presence, and a genuine desire to make every client feel valued from the moment they walk through our doors or hear our voice on the line.

• Warmly greet clients and visitors in person, ensuring a professional and welcoming atmosphere.

• Answer and direct incoming phone calls, take accurate messages, and respond to general inquiries.

• Schedule and confirm client appointments and consultations; maintain the firm calendar.

• Prepare the conference room and reception area for meetings, including refreshments and materials.

• Receive, sort, and distribute mail, packages, and deliveries.

• Maintain office supplies and coordinate with vendors as needed.

• Assist with scanning, filing, copying, and general clerical support for the legal team.

• Support attorneys and staff with light administrative projects as assigned.

• Uphold strict client confidentiality in all interactions.

• High school diploma or equivalent required; some college coursework a plus.

• Professional, warm, and polished communication style—in person, by phone, and in writing.

• Strong organizational skills and attention to detail.

• Comfortable with Microsoft Office (Word, Outlook, Excel) and willing to learn firm-specific software.

• Ability to manage multiple tasks and priorities in a busy environment.

• Reliable, punctual, and able to maintain a consistent on-site schedule.

• Discretion and sound judgment when handling confidential information.

• A positive, team-oriented attitude and genuine care for client service.

Vaughn Law is a growing firm that invests in its people. We recognize that exceptional client service begins with a team that feels supported, valued, and able to enjoy life outside of work.

• Healthy work-life balance with protected evenings and weekends.

• Collaborative, high-performing team culture that values both productivity and enjoyment.

• Ongoing professional development and opportunities to build transferable skills.

• Performance-based bonuses and clear pathways for professional growth.

• Paid national holidays, paid vacation, and paid sick leave.

• Comprehensive health, dental, and vision insurance.

• 401(k) retirement plan with employer matching.