Office Manager & Hybrid FOH Manager at Hyde Park Hospitality – Chicago, Illinois

Process and manage HPH-Hilton’s F&B employees’ payroll. Calculate wages based on hours worked and administer payments. Prepare hourly staff payroll to be exported to process payments on a bi-weekly bases. Assistant must ensure that bi-weekly payroll runs are reported with the correct compensation in a timely manner.

• Maintains a friendly, efficient, positive customer service attitude towards customers, clients, and co-workers.
• Responsive to customer needs.
• Enter Food and Beverage employees, cash tips and time and attendance into system for bi-weekly payroll processing.
• Review hourly rates, wages, compensation benefit rates, new hire information etc. Report discrepancies to management for correction.
• Prepare administrative invoices and billing for monthly HR payments. Submit documents to bill.com and verify month-end reporting with vendors
• Partner with vendors regarding expense variations and reimbursements
• Calculate the correct wages incorporating overtime, shift differentials, bonuses etc.
• Verify designated payments for holidays. Calculate rate changes.
• Address issues and questions regarding payroll from employees and superiors
• Frequent contact with supervisors and employees to address payroll matters
• Reconcile and track vacation, PTO and sick time to Unifocus. Validate accruals with HR policies/ Union agreement.

Administrative Support

• Perform clerical duties for F&B managers
• Accurately enters all information received from Vendors pertaining to purchase orders.
• Attends and actively participates in departmental staff meetings and quality improvement teams for overall organization improvement.
• Acts as a professional resource to departments in the appropriate evaluation of product detail, product standard and contracts.
• Enter New Hire information in Unifocus timeclock system
• Activate badges to Unifocus time clock system
• Export time and attendance records from Unifocus to ADP for payroll processing
• Enter payroll deductions
• Consistently maintains confidentiality of staff, and other sensitive information related to the organization and protects information from unauthorized release.
• Performs other duties as assigned.

FOH Food & Beverage Manager

• Overall day-to-day operation of Caffe Mercato (Primary Department)
• Strategic planning increasing departmental revenue (new product enhancements, display organization, specials, etc.)
• Constant engagement with associates and BOH operations (storage, pars, product rotation, etc.)
• Continue vendor engagement for optimization, product offerings and merchandising.
• Re-structure/Re-Build/Control On-Demand platform to improve utilization.
• Grow Caffe Mercato revenue by per occupied room by the lesser of 15% or $1, verses either budget or prior year.

Qualifications

• 3+ years of experience processing payroll and time entry functions
• Solid understanding of accounting fundamentals and payroll best practices
• Very good knowledge of legislation and regulations of the field
• Proficient in MS Office and good knowledge of relevant time and attendance software
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail
• Excellent communication skills
• Must be flexible and adapt to changing priorities.