Finance and Grants Manager (Deputy Finance Manager) at Catholic Relief Services – Philippines | (Hybrid)

Position title: Finance and Grants Manager (Deputy Finance Manager)

Location: Philippines | (Hybrid)
Responsibilities:

Roles and Key Responsibilities:

1. Technical Support on Grant Design and Implementation

• Provide technical guidance to grantees on how to design budgets, financial plans, procurement plans, and cost‑justification in line with GEF and CI‑GEF rules, project results framework and MEAL indicators.
• Review draft grant agreements, budgets, and workplans to ensure technical alignment with project objectives and donor requirements before approval.
• Support Component Leads to ensure technical outputs proposed by grantees are realistic, cost‑effective, and linked to budget lines.

2. Technical Oversight of Grantee Financial Systems

• Assess the adequacy of grantee financial systems, internal controls, and accounting procedures, and recommend improvements when needed.
• Conduct technical review of grantee supporting documents to verify eligibility, allocability, and reasonableness of costs in accordance with audit and internal control standards.

3. Technical Capacity Building for Grantees

• Deliver training and one‑on‑one technical support to grantees on GEF financial rules, procurement compliance, co‑financing tracking, and reporting requirements.
• Develop step‑by‑step technical guidance materials, reporting templates, and checklists to strengthen grantee financial capacity.

4. Technical Risk Management and Compliance

• Lead technical assessments of financial and operational risks related to grantees and propose mitigation measures for inclusion in risk registers and grant agreements.
• Monitor compliance with procurement thresholds, competitive procedures, and documentation requirements for each subgrant.
• Provide technical advice to resolve complex issues such as cost reallocations, procurement exceptions, VAT treatment, or FM questions.

5. Technical Validation of Program Results

• Review whether financial execution matches technical progress reported by grantees (e.g., outputs, activities, deliverables) in line with MEAL systems and reporting timelines.
• Validate that expenditures are consistent with technical implementation plans and procurement schedules through appropriate methodology.
• Provide recommendations to adjust budgets or technical plans when implementation gaps or risks are identified.

6. Technical Coordination and Knowledge Sharing

• Work closely with Component Leads to ensure financial and technical data are aligned when preparing GEF reports.
• Participate in technical meetings with grantees to review progress, implementation bottlenecks, and financial implications.
• Document and share best practices on financial and grant implementation across components.

Project Components and Outputs

Component
Component 1: Knowledge and decision support system	Lead the financial and grant compliance review of ICRAF’s subgrant, ensuring that technical outputs are supported by eligible and well‑documented expenditures. Validate ICRAF’s financial reports and assess alignment between reported costs, technical deliverables, and procurement plans. Provide technical guidance to strengthen ICRAF’s financial systems and internal controls related to the execution of this component.
Component 2: Ecological Restoration Site Development	Coordinate the technical and financial review process for all Component 2 subgrants and consultant contracts, ensuring budgets and deliverables reflect realistic and cost‑effective technical plans. Train grantees on GEF financial rules, procurement thresholds, co‑financing tracking, and approved reporting templates.
Component 3: Adoption of restoration best practices	Provide technical capacity‑building to grantees, including one‑on‑one guidance on budget execution, classification of costs, and documentation of technical deliverables.
Component 4: Policy coherence
Component 5: Effective monitoring, and evaluation (M&E)	N/A
Component 6: Project Management Costs (PMC)	Prepare procurement plans and manage procurement processes following CRS and CI-GEF requirements. Develop terms of reference and procurement packages. Manage consultant activities and output deliverables. Maintain records of all project-related documentation. Prepare financial reports for the project Support financial auditing process for the project Ensure tracking of co-financing materialized.

Qualifications:

Basic Qualifications:

• B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
• Minimum of five years’ experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.
• Knowledge of the relevant public donors’ regulations preferred.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of financial reporting software preferred.
• Knowledge of Budgeting and Financial Management, Financial Analysis and Reporting, Transaction Processing and Controls, and Grants Management and Compliance.
• Knowledge of Relationship Management, Partner Capacity Building, and Cultural Sensitivity.

Required Languages – Good written and spoken Filipino and English languages.

Travel - Must be willing and able to travel up to 20%.

Knowledge, Skills and Abilities

• Knowledge of the relevant public donors’ regulations preferred.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of financial reporting software preferred.
• Knowledge of Budgeting and Financial Management, Financial Analysis and Reporting, Transaction Processing and Controls, and Grants Management and Compliance.
• Knowledge of Relationship Management, Partner Capacity Building, and Cultural Sensitivity.

Preferred Qualifications

• Excellent analytical skills with ability to detect and report inconsistencies
• Accuracy and completeness with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented
• Ability to work collaboratively

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities: None

Key Working Relationships:

Internal: Finance Manager, Accounts Payable Specialist persona, Co-Grant/Project Accountant persona, Program/Budget Managers (in terms of budget proposal review/Project expenditure reports), Compliance team (Internal Audit), and Supply Chain Management (SCM) Team.

External: External Auditors, Partners’ Staff.

CRS is proud to be an equal opportunity/affirmative action employer. Selection and hiring decisions are made without regard to sex, sexual orientation, gender identity, race, age, disability, religion, national origin, color, veteran status or any other protected area.