Office Coordinator at GA Foods – St. Petersburg, Florida

GA Foods is seeking to hire a Office Coordinator/Back Up Driver for our Saint Petersburg location. The ideal Office Coordinator/Backup Driver candidate will have a strong administrative background, including conducting daily order entry and processing functions and other administrative functions. Will perform required recordkeeping and process information using established methods/procedures. Will be certified to drive Company trucks and may make deliveries or run routes as needed.

Responsibilities 

Including but not limited to:

• Including, but not limited to:
  • Provide administrative and clerical support across kitchen, packing, and transportation departments
  • Coordinate and process daily meal counts, customer orders, and delivery data with a high level of accuracy
  • Enter, update, and maintain data in internal systems, including menus, orders, and shipment records
  • Prepare and distribute menus, labels, worksheets, and other operational documents
  • Serve as a liaison between customer service, transportation, and production to resolve issues and ensure smooth operations
  • Support drivers with route-related or customer issues and assist with delivery confirmations and documentation
  • Monitor and resolve order discrepancies, including shortages, overages, and exceptions
  • Process warehouse shipments, picks, and end-of-day reporting activities
  • Maintain organized records and ensure compliance with company policies, including confidentiality standards
  • Assist with billing, reporting, and cross-functional team support as needed
  • Perform other duties as assigned by management

Experience 

• Strong administrative, organizational, and multitasking skills
• Ability to work in a fast-paced environment with changing priorities
• Typing speed of 35–40 WPM with 10-key proficiency
• Proficiency in Microsoft Office (Outlook, Word, Excel) and data entry systems
• Strong attention to detail and problem-solving skills
• Ability to communicate effectively across departments
• Self-starter who thrives in a team-oriented environment
• Must have valid drivers license
• Must have ability to obtain DOT card

Work Environment 

• This role involves a mix of warehouse, kitchen, office, and driving responsibilities.
• Must be able to stand and walk for extended periods while overseeing production, distribution, and loading activities.
• Regularly required to lift, carry, push, and pull up to 50 pounds, often in fast-paced conditions.
• Frequent bending, squatting, reaching, climbing, and stooping are necessary during food handling, equipment checks, and vehicle loading.
• Will be responsible for driving delivery routes as needed; requires sitting for prolonged periods, operating a vehicle safely, and complying with DOT standards.
• Daily use of computers and office equipment to enter data, prepare reports, send emails, and manage schedules.
• Work takes place in a variety of environments, including temperature-controlled kitchens, warehouse spaces, delivery vehicles, and standard office settings.
• Exposure to varying temperatures (cold storage, loading docks, outdoor conditions) is expected.
• Position requires the ability to balance hands-on physical tasks with administrative and supervisory duties.
• This position follows a standard weekly schedule, however, weekend work may be required based on business needs.

Employment for this position is contingent upon successful completion of a background screening through the Florida Care Provider Background Screening Clearinghouse. Additional information regarding this process is available at https://info.flclearinghouse.com.

Equal Opportunity Statement 

 At GA Foods, we are deeply committed to the principles of equal employment opportunity. It is our policy that all employment decisions are made without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetics, disability, veteran status, or any other characteristic protected by local, state, or federal law. We base all employment decisions on merit, qualifications to perform the essential job functions (with or without reasonable accommodations), and business needs. 

GA Foods also provides affirmative action in employment for qualified individuals with disabilities and protected veterans, in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. 

GA Food Services of Pinellas County, LLC (GA Foods) is proud to be a Drug-Free, Smoke-Free Workplace and an Equal Employment Opportunity Employer.