People & Culture Coordinator in Whistler, British Columbia at Pan Pacific Whistler

Pan Pacific Whistler is seeking a People & Culture Coordinator to support the day-to-day People & Culture operations. Working closely with the People & Culture team, you will assist in recruitment, onboarding, administrative duties, staff accommodation, employee communication and recognition.

This is a part-time, 24-30 hours a week, year-round role reporting to the Director of People & Culture.

As People & Culture Coordinator, your primary duties, accountabilities and responsibilities will be to:

1. Administrative Duties

• Manage the People & Culture inbox and phone line, responding to inquiries promptly and professionally
• Maintain accurate employee records, contracts, and documentation in the HRIS and digital filing systems
• Prepare HR letters, reports, and audits as required (e.g., work permits, SIN tracking, wage changes, vacation accruals)

2. Recruitment & Onboarding

• Support recruitment activities including job postings, interview coordination, and preparation of employment offers
• Manage end-to-end onboarding in the HRIS, ensuring all required documentation is completed prior to start date and preparing new hire materials (e.g., name tags, staff cards)
• Support offboarding processes and assist with seasonal orientation sessions
• Manage employee benefits administration, including enrollment, status changes, and terminations, ensuring accurate and timely updates in HR systems

3. Recognition & Engagement

• Assist with planning and execution of employee engagement and recognition activities
• Support a positive and inclusive workplace environment and act as a first point of contact for employee inquiries

4. Learning and Development

• Maintain accurate training and certification records for employees (e.g., SIR and other required training)
• Support housing administration including lease preparation, pre-arrival information, and monthly inspections with issue reporting

5. Housing

• Support housing administration including lease preparation, pre-arrival information, and monthly inspections with issue reporting

Qualifications:

• Post-secondary education in hospitality, human resources, business or other related field an asset
• 1-3 years of hospitality-related work experience is an asset
• Strong organizational and prioritization skills
• Strong attention to detail and accuracy skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office (Work, Outlook, Excel, PowerPoint)
• Experience with HR systems (e.g., ADP) an asset
• Ability to handle confidential information with professionalism and discretion
• Excellent English communication skills