Crew & Fleet Planning Senior Analyst at 21 AIR LLC – MIAMI, Florida

Job Purpose:

The Crew & Fleet Planning Senior Analyst is responsible for crew planning execution, fleet utilization analysis, and schedule feasibility evaluation, ensuring alignment between crew availability, aircraft constraints, and customer-driven schedules. This role plays a key part in assessing and coordinating ACMI/CMI schedule changes, balancing revenue opportunities, operational risk, and cost impact, while ensuring proposals are aligned, validated, and executable across all operational areas. This is an individual contributor role with direct impact on operational performance, aircraft productivity, and cost recovery.

Duties & Responsibilities:

• Develop and maintain short- and mid-term crew plans aligned with the operating schedule.
• Build pilot bid lines based on operational requirements, productivity targets, and contractual constraints.
• Run and award bid lines, ensuring the most efficient allocation of crew resources.
• Support pilot staffing forecasts, including hiring, training pipeline, and reserve coverage.
• Monitor and improve crew utilization and productivity.
• Identify and escalate risks related to crew shortages, qualification gaps, and operational disruptions.
• Coordinate closely with Crew Scheduling, Flight Ops, and Training.
• Review and assess frequent customer-driven schedule changes.
• Evaluate feasibility based on ground time requirements, MMR constraints, crew availability and legality, and connection times.
• Approve or reject schedule changes based on operational viability, cost, and risk.
• Balance incremental flying opportunities with operational stability and OTP performance.
• Clearly communicate risks, trade-offs, and recommendations.
• Analyze incremental costs associated with schedule changes and additional flying (crew, positioning, utilization, maintenance exposure).
• Provide cost estimates to support customer billing and commercial decisions.
• Ensure cost implications are understood prior to approving schedule changes.
• Coordinate with Finance and Commercial on cost assumptions and recovery.
• Act as the central coordination point for schedule feasibility across Maintenance, Cargo Operations, Commercial, and Flight Operations.
• Request and obtain input and confirmation from each area.
• Ensure all operational and cost constraints are captured before decisions are made.
• Follow up proactively to drive timely responses and closure.
• Ensure plans are aligned, communicated, and executable.
• Develop and maintain the monthly aircraft flow plan, including all approved schedule requests and maintenance constraints.
• Continuously update aircraft flows based on latest schedule changes.
• Ensure aircraft routing remains operationally feasible and aligned with maintenance and crew availability.
• Provide visibility of aircraft flows to key stakeholders.
• Analyze aircraft utilization and ground time windows.
• Identify opportunities to optimize schedules and generate incremental flying.
• Support design of operationally feasible schedules within maintenance and crew constraints.
• Contribute to improving aircraft productivity and schedule robustness.
• Ensure alignment between crew resources, aircraft availability, and schedules.
• Support scenario analysis for schedule changes, additional flying, and disruption recovery.
• Identify bottlenecks and propose practical solutions.
• Track and report on crew utilization, aircraft utilization, and schedule changes with associated cost and operational impact.
• Provide data-driven insights to support decision-making.
• Support development of planning tools and dashboards.

Skills & Qualifications

• Strong ownership without formal authority
• Ability to coordinate and influence across multiple departments.
• Strong judgment balancing revenue, cost, and operational risk.
• Ability to translate operational changes into financial impact.
• Detail-oriented with strong execution discipline.
• Clear and concise communication.

Physical Requirements

• Light work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Able to sit or stand for extended periods.

Travel

• This position may require travel, as needed, to support operational related activities.

Performance Standards/Measurements

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.