Warehouse Administrator (U.S.-Based | TN Visa Eligible) at Premier Food Supplies – Toronto

TN Visa Eligible (U.S. Work Authorization Required)

• Location (USA): Onsite – Troy, Michigan (role posted in Canada for TN-eligible candidates)
• Schedule: Monday–Friday, 8:30 AM–5:00 PM; occasional weekends based on job demand
• Website: www.premierfoodsupplies.com

About Us

• Premier Food Supplies (PFS) is a leading distributor of Indian and South Asian foods in the USA, proudly servicing Indian restaurants and grocery stores across the Midwest since 2003.

Role Overview

• Seeking a detail-oriented, tech-savvy warehouse professional to manage inventory accuracy, product rotation, backorders, and container receiving, while coordinating seamlessly across Warehouse, Sales, and Purchasing.
• This role partners closely with the Warehouse Manager to maintain inventory integrity, validate fulfillment decisions, and proactively identify issues before they impact operations or customers.

What You’ll Do

Inventory Accuracy & Product Rotation (FEFO)

• Ensure FEFO (First Expired, First Out) compliance and run reports on short-dated inventory
• Complete inventory audits and cycle counts (weekly, monthly, quarterly), resolve discrepanies
• Verify inventory levels, backorders, LOT #s, product dates, etc.
• Proactively identify slow-moving, aging, or at-risk SKUs
• Support stock transfers between warehouses to optimize inventory across locations

Backorders, Allocation, Returns, & Substitutions

• Monitor backorders and apply rationing or allocation guidelines
• Validate fulfillment decisions and recommend substitutions, variations, or upsells
• Communicate real-time availability updates to Sales
• Assist Sales with product availability decisions and alternatives

Preferred Qualifications

Ideal Candidate Profile

• Previous experience in Indian grocery, restaurant or food distribution
• Understanding of staple vs. specialty products, regional preferences, and substitutions
• Awareness of how allocation and substitution decisions affect customers
• Previous warehouse experience is a plus

Languages:

• Strong written and verbal English communication skills
• Bilingual Preferred (fluent in English and Hindi)
• Additional languages are a bonus (i.e. Spanish, Telugu, Tamil)

Product & Market Awareness

• Product knowledge across grocery, retail, and foodservice environments
• Ability to recommend substitutions, product variations, and upsells
• Understand retail product dynamics (brand, size, packaging, and presentation drive sales)
• Understand foodservice product dynamics (functional equivalent matters over brand or size)
• Awareness of repack potential and merchandising implications
• Ability to assess product urgency (ship immediately, allocate, or defer)

Technical Skills

• ERP or inventory management system experience (Netsuite, SAP, Quickbooks, Odoo)
• Excel / spreadsheet proficiency
• Tech-savvy; able to quickly learn operational tools (Gmail, Gsuite)

Communication & Work Style

• Clear communication across Warehouse, Sales, and Operations
• Highly detail-oriented and analytical; identifies discrepancies others may miss
• Strong follow-through; closes loops and maintains accuracy

Immigration & Work Authorization (United States – TN Visa)

This role is TN Visa eligible. Candidates must be authorized to work in the United States and comply with all applicable U.S. immigration and employment laws.

• Bachelor’s degree in Business, Supply Chain, Commerce, Operations, or a related field
• Experience in warehouse operations, inventory management, food distribution, or supply chain
• Excel / spreadsheet proficiency
• Ability to work onsite in Troy, Michigan
• Ability to lift up to 60 lbs as needed

Why Join PFS?

• Medical, Dental, Vision Insurance
• 401(k) with Employer Match
• Employer-sponsored & voluntary life insurance
• Short & Long-Term disability insurance
• Generous PTO (starts day one) + 6 paid holidays
• Equal Opportunity Employer — we value diversity & inclusion
• Referral Program

Compensation

• Salary Range: USD $35,000 – $45,000 / CAD 45,000 - 65,000 (based on experience in Indian food)