Institutional Document Program Intern at Princeton University – Princeton, New Jersey

Department PPPL Planng Assrnc&ContrctMgmt
Category Research and Laboratory
Job Type Temporary

Overview

The intern will support the institutional Document Program in helping bring institutional documents within the required review periodicity. The role includes assisting with document preparation, organization, and coordination of reviews with document owners and teams, support related document management activities such as template updates and document organization. The intern may also support Records Management needs, records audits and digitization activities.

The Requirements and Records function at PPPL is responsible for two primary areas: Institutional Documentation & Records Management.

A key priority within the institutional Documentation function is the execution of an established implementation plan to bring all institutional documents into compliance and alignment with defined requirements by July 2027. Due to competing priorities across both functional areas and current staffing limitations resulting from budget constraints, additional support is required to maintain progress against this implementation plan. Current resources are primarily focused on compliance-driven activities and operational responsibilities, limiting capacity to support the required volume of documentation review, updates, and coordination.

This support will help to ensure timely completion of documentation efforts while allowing existing staff to remain focused on higher- priority compliance and program responsibilities.

Responsibilities

Core Duties:

The intern will support the Institutional Documentation function and where needed Records Management function within Requirements and Records Division:

• Assist in the organization, tracking, and maintenance of institutional documents, including charters, policies, procedures, standards, program plans etc.
• Support the review and update effort to ensure alignment with established requirements and implementation timelines.
• Assist in maintaining document inventories and tracking progress against the Institutional Documentation implementation plan.
• Support version control and document lifecycle activities, including coordination of updates and approvals.
• Assist in preparing reports, status updates, and tracking metrics related to documentation progress.
• Assist with updates and maintenance activities in the InBase system, including document uploads, metadata updates, and organizational support.
• Support general program activities as needed to advance Institutional Documentation and Records objectives.

Qualifications

Education and Experience:

• Undergrad student.

Knowledge, Skills and Abilities:

• Records management training.

Working Conditions:

• On-Site.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.

Standard Weekly Hours
40.00

Eligible for Overtime
Yes

Benefits Eligible
No

Probationary Period
N/A

Essential Services Personnel (see policy for detail)
No

Physical Capacity Exam Required
No

Valid Drivers License Required
No

Salary Range
$16.25 Minimum Hourly Rate