Personnel Assistant II in Norfolk, Virginia at Versability Resources Inc

JOB POSTING
Personnel Assistant II – MSC
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About VersAbility Resources
VersAbility Resources is a nonprofit based in Hampton, Virginia, supporting people with disabilities through employment services, day programs, and residential community living. We partner with families, employers, and community organizations to help people live, work, and thrive.
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Role Overview
VersAbility Resources is seeking a detail-oriented Personnel Assistant II to support administrative operations within the Military Sealift Command (MSC) Workforce Relations department.
This role is responsible for performing a variety of clerical and administrative tasks to support personnel actions, maintain records, and ensure efficient day-to-day operations. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational skills, and maintains a high level of confidentiality.
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AbilityOne Program Commitment
VersAbility Resources participates in the AbilityOne Program, a federal initiative that creates employment opportunities for individuals with significant disabilities. In accordance with AbilityOne requirements, a minimum of 75% of direct labor hours on this contract are performed by individuals with qualified disabilities.
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What You’ll Do
• Provide administrative support including managing correspondence, scheduling meetings, and maintaining files
• Assist in processing personnel actions, case files, separation packages, and awards
• Perform accurate data entry and maintain organizational records and documentation
• Answer and direct phone calls while providing excellent customer service
• Draft and manage correspondence, reports, and mailings
• Conduct research and support special projects as needed
• Maintain office supplies and ensure inventory levels are adequate
• Collaborate with team members to support workflow and operations
• Assist in training junior staff as needed
• Ensure confidentiality and proper handling of sensitive information (PII)
• Perform other duties as assigned
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Qualifications
• High school diploma or GED required (college degree in HR or related field preferred)
• Minimum of 2 years of administrative or office experience
• Experience with data entry and HRIS systems preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams)
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Strong communication and customer service skills
• Ability to multitask and work in a fast-paced environment
• Ability to obtain and maintain Secret Security Clearance
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Work Environment & Physical Requirements
This position operates in a professional office environment supporting a government contract. The role requires frequent interaction with staff, leadership, and external stakeholders.
Work is primarily sedentary with prolonged periods of sitting and computer use. Occasional standing, walking, and lifting (up to 10–20 lbs.) may be required.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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Schedule
This is a full-time position scheduled Monday through Friday from 7:00 AM to 3:30 PM, offering a consistent daytime schedule. Occasional flexibility may be required based on operational needs.________________________________________
Why Join Us
• Be part of a mission-driven organization making a meaningful impact
• Gain experience supporting government contract operations
• Work in a structured and professional environment
• Opportunities for growth and development
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How to Apply
Apply online through VersAbility Resources’ careers site. If you need assistance or a reasonable accommodation during the application process, please contact us at wehire@versability.org
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Equal Employment Opportunity
VersAbility Resources is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic. We value diversity and encourage candidates of all backgrounds to apply.