Procurement and Joint Interest Billing Coordinator at Dugan Production Corp – Farmington, New Mexico

PROCUREMENT AND JOINT INTEREST BILLING COORDINATOR

Job Summary:

The Procurement and Joint Interest Billing Coordinator supports Dugan Production Corp.’s mission to safely and responsibly deliver energy by ensuring accurate joint interest billing, cost allocation, and procurement controls for operated and non-operated assets. This role is responsible for coordinating Joint Interest Billing (JIB) processes, managing cost allocations, and supporting purchasing activities in compliance with company policy, Joint Operating Agreements (JOAs), COPAS guidelines, and Authorization for Expenditure (AFE) requirements. By maintaining accurate records, supporting financial accountability, and working collaboratively across departments, this position contributes to operational efficiency, accountability, and responsible stewardship of company resources in support of the communities we serve.

Essential Duties:

• Process monthly Joint Interest Billing (JIB) charges for operated properties and distribute invoices through EnergyLink to non-operated owners.
• Maintain JIB accounts receivable, including collections, owner netting, and resolution of billing inquiries or disputes.
• Set up new wells, overhead rates, standard journal costs, and cost allocation groups in compliance with JOAs and COPAS guidelines.
• Verify supporting documentation (labor, water, and other reports) is complete prior to billing and assist with general ledger corrections, rebooks, and account cleanup as needed.
• Support Authorization for Expenditure (AFE) processes by updating actual costs, monitoring spending, and identifying potential overruns.
• Receive and process Purchase Requests, verify approvals and funding, review vendor quotes or bids, and support procurement activities in accordance with company policy.
• Provide administrative and cost-tracking support to the Operations Asset Manager, including coordination related to procurement, AFEs, and vendor documentation.
• Prepare reports, provide analytical support, and assist with process improvements to strengthen cost controls, documentation, and cross-department coordination.

Required Knowledge, Skills, Abilities:

• Knowledge of accounting principles and GAAP with strong analytical skills.
• Proficiency in Microsoft Excel; ability to learn accounting/ERP systems.
• Attention to detail, accuracy, and strong organizational abilities.
• Effective written and verbal communication skills.
• Integrity, discretion, and the ability to work independently or in a team.

Education and Experience:

• Bachelor’s degree in Accounting, Finance, Business, or a related field
• Two or more years of oil and gas accounting or operational accounting experience preferred.
• Experience with JIB accounting, procurement coordination, or cost tracking strongly preferred.
• Oil and gas industry experience preferred.
• An equivalent combination of education and experience is also acceptable.

Working Conditions:

• Office-based with occasional site visits as needed
• Frequent sitting with occasional standing, walking, squatting/kneeling, and bending.
• Occasional field visits may be required.
• Occasional extended hours may be required during month-end closing, audits, or project deadlines.

Additional Information:

• Pay Grade: H5
• FLSA Classification: Non-Exempt
• Employment Category: Regular Full-Time
• Safety Sensitive Position: No
• The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
• The Employer retains the right to change or assign other duties to this position.
• Dugan Production is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
• The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities.
• Employment with Dugan Production Corp. is considered at will, meaning that either the company or employee may terminate the employment relationship at any time with or without cause or notice.