Contract & Equipment Specialist at Hirschbach Motor Lines – East Dubuque, Illinois

As a Contract & Equipment Coordinator this role will manage and coordinate contracts and the equipment procurement to ensure organizational efficiency and compliance.

Duties/Responsibilities:

• Draft contracts for lease purchase, owner-operator, and inside carrier contractors.
• Ensure accurate data entry in the driver master and unit master databases.
• Manage the LLC program.
• Send status notifications when equipment changes occur.
• Facilitate the conversion of company drivers to lease purchase and vice versa upon request.
• Administer contact counsel for new drivers.
• Allocate equipment assignments to new drivers at each orientation location and coordinate equipment for existing drivers.
• Create amortization schedules for equipment.
• Audit cost centers, pay codes, and driver and equipment records.
• Perform other duties and assignments as directed by management.
• Manage the Trick My Truck Program.
• Coordinate decommissioning truck swaps and grounding equipment upon maintenance requests.
• Assist drivers with truck payoff coordination.
• Conduct weekly contract audits with payroll.
• Assist with training coordinator in upgrading students into equipment.
• Coordinate decommissioning truck swaps and grounding equipment upon maintenance requests.
• Assist drivers with truck payoff coordination.
• Conduct weekly contract audits with payroll.
• Coordinate loaner vehicles and set up temporary contracts as needed.
• Collaborate with shop managers to prioritize equipment needs.
• Prioritize truck swap requests from the request board
• Archive swap contracts within tracking systems.
• Counsel drivers interested in switching to the lease program.
• Work with the retention teams to find solutions for drivers.
• Other duties as assigned by leadership.

Schedule: Monday through Friday, 8:00am-5:00pm. Rotational Saturday work from 8am-12pm.

Education and Experience:

• High School Diploma or equivalent, paired with relevant professional experience.
• Bachelor’s Degree in Transportation/Logistics/Supply Chain, or a related field is preferred.
• Ability to process information with high levels of accuracy and energy.
• Ability to multi-task and prioritize workload.
• Computer proficiency and ability to navigate between multiple programs.
• Demonstrates an” All In to Win” attitude and displays self-motivation and a strong desire to learn within an unpredictable environment.

Company Overview
Founded in 1935, Hirschbach Motor Lines has built a sterling reputation for delivering time and temperature-sensitive freight across 48 states. Today, the organization generates $1+ billion in revenue and has become the 2nd largest refrigerated carrier in North America with company headquarters in Dubuque, Iowa. Hirschbach strives to provide the highest level of service in the industry, offering a breadth of services including Dedicated, Over the Road, Expedited, Entertainment, and Logistics Solutions.

With a tenured history and vision for the future, our company culture drives us to be the best in the business, grounded in our All In To Win values. One key to trust is having a pool of talent and resources who are exceptionally competent, capable, and passionate for serving results to our customers.