Administrative Assistant (part-time), Department of Health and Human Services at TOWNSHIP OF MONTCLAIR – MONTCLAIR, New Jersey

Summary: The Township of Montclair Department of Health & Human Services is seeking a self-motivated professional with excellent organizational skills and the ability to work with the public in a challenging work environment. This position is responsible for the administrative support for the Director and department. In addition to typing and filing, this role is responsible for other various administrative and complex office activities; performs duties such as financial record keeping, preparation of time and attendance records for payroll processing, coordination of meetings and conferences, and responding to telephone/written inquiries and visits from the public. Independent judgment is required to plan, prioritize and organize diversified workload. Works under the supervision of the Director of Health & Human Services who reviews performance for conformance to departmental policies and procedures.Duties: Maintains various departmental records, prepares periodic and special departmental reports; follows up on membership terms and personnel on boards and committees; processes payroll information, insurance claims and prepares time and attendance records for payroll processing. Writes correspondence, maintains files, receives visitors, makes appointments and arranges meetings. Acts as office liaison between other departments and the public; performs miscellaneous clerical work such as preparing forms, certificates and resolutions, ordering supplies and operating various office machines; prepares specifications for purchase of equipment and maintains budget records of expenditures. Helps the department to maintain good relations and good image with the general public. Serves as Deputy Registrar and may assist the Municipal Registrar when needed in development of procedures for obtaining prompt and accurate reports of births, marriages, and deaths; handles confidential and non-routine information and explains policies when necessary; works independently and within a team on special nonrecurring and ongoing projects and performs other related duties as assigned.Requirements: High School graduate or equivalent. Bachelor's degree highly preferred; applicable experience may be considered in lieu of degree. Three (3) years of administrative experience in a public or private organization. Current Certified Municipal Registrar Certification (CMR) issued by the NJ Department of Health is strongly preferred; applicants who are not yet certified or in the process of obtaining certification, must obtain certification within first three (3) months of hire date. The successful candidate will possess strong computer skills in MS Word and Excel, have strong attention to detail and excellent written and organizational skills. Ability to deal professionally and effectively with the public is essential.Hourly Rate: $27.87 - $40.84. Part-time; Monday - Friday, not to exceed twenty-eight (28) hours per week. Compensation commensurate with experience.Closing Date: This job posting will remain open until filled; the Township reserves the right to offer the position at any time during the recruitment process.