Executive Administrative Assistant - Office Based at HART, INC. – Bozeman, Montana

Hart is seeking an experienced, proactive Executive Administrative Assistant to support the Chief Executive Officer and executive leadership team. This role is ideal for someone who combines strong organizational and communication skills with the ability to anticipate needs, manage priorities, and operate with discretion in a fast-paced, continuously evolving environment.

Key Responsibilities

Manage and optimize the Leadership Team’s calendar, including scheduling, prioritizing meetings, and ensuring adequate preparation time and materials.

Coordinate domestic and occasional international travel for the Leadership Team and other executives as needed.

Prepare, edit, and manage correspondence, presentations, and reports with professionalism and accuracy.

Plan and execute logistics for board meetings, leadership offsites, strategic partners (MSU) and internal company events.

Support project coordination, tracking deliverables and timelines across departments as assigned

Handle confidential information with the utmost integrity and discretion.

Serve as a liaison between the Leadership Team and internal/external stakeholders to ensure timely follow-up and communication.

Continuously improve administrative processes, implementing structure and systems that enhance efficiency as the company scales.

Support Financial activities including invoicing, bill pay and cash flow management.

5+ years of experience supporting C-level executives in a dynamic environment.

Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously.

Strong written and verbal communication abilities.

Demonstrated judgment, confidentiality, and professionalism.

Proven ability to work independently, anticipate needs, and make decisions with minimal supervision.

Proficiency in productivity and collaboration tools (e.g., Microsoft 365, Google Workspace, Zoom, Slack, CRM platforms).

Healthcare or technology industry experience preferred but not required.